Invoicing Specialist (AR) - Dixie Interiors (GSC)

About the role

As an Invoicing Specialist at Dixie Interiors (part of Artisan Design Group), you will play a crucial role in ensuring accurate and timely processing of invoices. You will collaborate closely with various departments to gather necessary information and documentation, verify billing details, and generate invoices for clients and customers. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

Responsibilities

• Prepare and issue accurate invoices based on contracts, purchase orders, or other documentation.
• Verify billing data and resolve any discrepancies before sending invoices.
• Coordinate with sales, project management, and other departments to ensure timely invoicing and resolution of invoicing issues.
• Maintain detailed and accurate records of invoices sent and payments received.
• Respond to client and customer inquiries regarding invoices and billing issues promptly and professionally.
• Assist in generating financial reports related to billing and invoicing as required.
• Recommend and implement improvements to the invoicing process to enhance efficiency and accuracy.

Requirements

• High School diploma or equivalent.
• Proven experience (2 years) as an Invoicing Specialist or in a similar role.
• Expertise with MS Office applications, especially Excel.
• Strong attention to detail and accuracy in data entry and record keeping.
• Excellent written and verbal communication skills with the ability to interact effectively with clients, customers, and internal stakeholders.
• Exceptional organizational skills and ability to prioritize tasks to meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills to resolve invoicing discrepancies effectively.
• Ability to work collaboratively within a team and independently when necessary.

Physical Demands

• Ability to sit at a computer monitor for long periods throughout the day.
• Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents.
• Ability to sit, stoop, kneel, and crouch; to lift and move up to 10 pounds.
• Must be able to see well enough to discern differences in quality of documents and files.

Work Environment

• General office environment.
• May have to meet tight deadlines.

Benefits

• Health Insurance (Medical, Prescription, Dental, and Vision).
• Life Insurance.
• Disability Insurance.
• Paid Holidays and Time Off.
• 401(k) Plan with company matching.