Investment Banking, Capital Markets Operations, Securities Transfer & Settlement (Associate/Vice President)

Duties & Responsibilities

• DWAC / DRS Transfers – Primary Ownership
• Own the operational processing and oversight of DWAC (Deposit/Withdrawal at Custodian) and DRS (Direct Registration System) transfers for all Capital Markets transactions and trading-related settlement.
• Manage transfer timelines and status tracking end-to-end; identify and resolve breaks and escalations to protect settlement dates.
• Coordinate transfer initiation, approvals, and delivery requirements across internal teams, clearing firms, and transfer agents.
• Transfer Agent Relationship Management
• Serve as the primary point of contact for transfer agents, maintaining strong working relationships to facilitate efficient processing.
• Manage service expectations and escalation paths with transfer agents; ensure consistent communication and accountability on aged items.
• Partner with internal stakeholders to standardize transfer workflows and documentation expectations by agent and security type.
• Documentation Management for Securities Transfers & Restricted Stock
• Collect, review, and manage documentation required to process transfers and restricted securities, including (as applicable): Medallion Signature Guarantees, Opinion letters, Restricted stock / legend removal paperwork, Corporate issuer instructions and supporting transfer documentation.
• Ensure documentation packages are complete, accurate, and aligned with transfer agent and clearing firm requirements; drive resolution of NIGO items.
• Maintain organized, audit-ready records of transfer requests, approvals, and supporting materials.
• Counsel Coordination (Issuer & Fund-Level) to Support Timely Settlement
• Liaise directly with corporate issuer counsel and fund-level counsel (VC/PE and other institutional clients) to ensure legal deliverables are coordinated and settlement timelines are met.
• Track open legal items impacting settlement (opinions, legends, representations, required forms) and drive to closure through proactive follow-up and escalation as needed.
• Capital Markets “Flow of Funds” & Settlement Coordination
• Manage the flow of funds process for Capital Markets transactions, partnering with Operations and Finance to ensure appropriate cash movements, settlement readiness, and internal controls.
• Coordinate key settlement milestones and operational readiness across Capital Markets, Syndicate, Trading, Finance, and clearing firms.
• Wire Transfer LOA Process (Venture Capital / Private Equity Trading Clients)
• Administer and control the wire transfer LOA (Letter of Authorization) process for VC and PE trading clients, including intake, validation, and routing per firm policy and required approvals.
• Ensure wire instructions are handled with strong controls and documentation discipline; coordinate with Finance/Operations for timely execution.
• Clearing Firm Journals & Settlement Requests
• Process and track journal requests with BTIG’s clearing firms in support of settlement and client servicing needs.
• Investigate and resolve journal-related breaks, mismatches, or timing issues impacting settlement or client positions.
• Ongoing Restricted Stock Settlement Management
• Own ongoing restricted stock settlement workflows, liaising with clients, clearing firms, and transfer agents to ensure timely delivery and receipt of securities.
• Monitor aged restricted settlements, proactively identify bottlenecks, and drive resolution to reduce settlement risk and improve client experience.
• Affiliate Sales Support – Rule 144 and Broker Representation Letters
• Prepare and coordinate Rule 144 filings for affiliate sales, ensuring accurate collection of required information and timely submission support (consistent with firm process).
• Draft and manage Broker Representation Letters for affiliate and prospectus sales, coordinating with clients, counsel, and other stakeholders to complete execution and delivery requirements.
• Controls, Risk Management & Process Improvement
• Maintain a strong control mindset across transfers, wires, and settlement activities, including documentation retention and escalation of exceptions.
• Identify operational risks (e.g., incorrect wire instructions, missing transfer documentation, delayed legal deliverables, settlement fails) and implement preventive controls and standardized workflows.
• Track volumes, cycle times, aged items, and recurring breaks; propose process enhancements to improve throughput and reduce risk.

Requirements & Qualifications

• Bachelor’s degree or equivalent relevant experience.
• Experience in securities operations with direct exposure to settlement and/or securities transfers; comfort managing time-sensitive, high-touch workflows.
• Strong understanding of DWAC/DRS concepts and the practical processing requirements across transfer agents and clearing firms (or demonstrated ability to learn quickly).
• Demonstrated ability to manage complex documentation requirements with excellent attention to detail.
• Strong written and verbal communication skills, including the ability to coordinate across clients, counsel, transfer agents, clearing firms, and internal stakeholders.
• High ownership, sound judgment, and a strong operational risk and controls mindset.
• Prior experience managing restricted stock settlements and documentation (opinions, medallions, legend/restriction processing).
• Familiarity with Rule 144 processing support and broker representation documentation workflows.
• Experience supporting Capital Markets transaction settlement and cash movement coordination (flow of funds).
• Proficiency with Excel and comfort working across internal workflow tools and clearing firm platforms.