Inventory Support Specialist

If spreadsheets, organized records, accurate information, and checking things off your list are your thing, this could be a great fit. Master’s Transportation is looking for an Inventory Support Specialist to help keep our vehicle inventory accurate, organized, and moving. You’ll be the go-to support person for our Inventory Manager, helping track vehicles, maintain accurate inventory information, coordinate documentation, prepare reports, and follow up on the details that keep our inventory operations running smoothly. We’re looking for someone who is dependable, comfortable working independently, and willing to dig in when something doesn’t look quite right. Why Join Our Team? At Master’s Transportation, we’re more than just a transportation company. We’re a team that takes pride in working together, solving problems, and getting the job done right. We value people who take ownership of their work, look for ways to improve, and want to be part of a company that is growing and moving forward. When you join our team, you’ll have the opportunity to: Make an impact in a role that helps keep our vehicle operations organized and on track. Work with a great team where communication, teamwork, and follow-through matter. Build your skills while gaining experience with vehicle inventory, systems, reporting, and operations. Take ownership of your work and become a trusted resource within the organization. Be part of a growing company with a long-standing commitment to transportation and the customers we serve. Ready to bring your organization, attention to detail, and follow-through to our team? Apply today and grow with Master’s Transportation. Job Title: Inventory Support Specialist Classification: Non-Exempt Reports To: Inventory Manager Position Type: Full-Time Work Schedule: Monday-Friday, daytime hours Work Location: Headquarters, Kansas City, MO Job Summary: The Inventory Support Specialist provides dedicated administrative and systems support to the Inventory Manager for the Rental division’s vehicle inventory at company headquarters. As the primary support role for this function, the position helps maintain accurate records for buses, vans, and incoming chassis; enters and updates information in inventory and key-control systems; tracks vehicle status and location; prepares reports; and coordinates inventory-related information with internal departments, customers, manufacturers, and vendors. This role requires strong follow-through, attention to detail, and the ability to manage multiple priorities with limited day-to-day oversight. The position serves as a central point of support for inventory documentation and routine follow-up, helping the Inventory Manager maintain visibility and control across the Rental division’s inventory workflow. Essential Functions: Maintain accurate, current vehicle inventory records for buses, vans, incoming chassis, and other assigned assets. Enter, update, and verify vehicle information in inventory, rental, key-control, and related business systems. Track vehicle status, location, availability, movement, and readiness; follow up on missing, incomplete, or conflicting information. Maintain key-control records and assist with the secure organization, issuance, return, and reconciliation of vehicle keys. Prepare recurring and ad hoc inventory reports, status updates, reconciliations, and supporting documentation for the Inventory Manager and other departments. Review inventory data and source documents for accuracy and promptly research or escalate discrepancies. Coordinate with Rental, Sales, Service, Accounting, Transportation, Operations, and other internal teams regarding vehicle status, transfers, documentation, and inventory needs. Communicate with customers, manufacturers, dealers, transport providers, and vendors to obtain or confirm inventory-related information and documentation. Maintain organized electronic and physical files, including vehicle records, receiving documents, status notes, and other required inventory documentation. Assist with vehicle receipts, transfers, releases, audits, physical inventory counts, and periodic reconciliation of system records to vehicles on hand. Monitor open items and deadlines, provide timely follow-up, and keep the Inventory Manager informed of issues requiring review or action. Provide coverage for routine inventory administration and help maintain continuity of the inventory function when the Inventory Manager is unavailable. Identify opportunities to improve record accuracy, reporting, workflow consistency, and communication across the inventory process. Perform other inventory-related administrative duties and special projects as assigned. Competencies: Accuracy and Attention to Detail: Maintains reliable records and identifies inconsistencies before they affect inventory decisions. Organization and Prioritization: Manages recurring responsibilities, follow-up items, and changing priorities in a high-volume environment. Systems Proficiency: Learns and uses inventory, key-control, rental, and reporting systems effectively. Communication: Shares clear, timely, and professional information with internal and external contacts. Initiative and Follow-Through: Works independently, monitors open items, and takes ownership of routine support needs. Problem Solving: Researches discrepancies, gathers relevant information, and escalates issues appropriately. Collaboration and Service: Builds effective working relationships and responds promptly to inventory-related requests. Confidentiality and Accountability: Handles company, customer, and vehicle information responsibly and follows established controls. Supervisory Responsibilities: None. Work Environment: This position works primarily in an office setting at company headquarters and regularly interacts with vehicle parking and storage areas. The employee may be exposed to outdoor weather conditions, vehicle traffic, noise, and surfaces typical of an active vehicle operation. Physical Demands: While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds. Required Education, Experience, & Certifications: • High school diploma or equivalent. • One or more years of administrative, inventory, fleet, rental, automotive, logistics, or related support experience. • Experience entering and maintaining accurate information in a business system, database, or inventory platform. • Proficiency with Microsoft Office, including Outlook, Word, and Excel. • Ability to organize detailed records, manage recurring deadlines, and follow through on multiple open items. • Clear written and verbal communication skills and the ability to work effectively with internal and external contacts. • Ability to work independently as the primary support resource for the Inventory Manager while recognizing when issues require escalation. Preferred Education, Experience, & Certifications: • Associate degree or relevant business, supply chain, logistics, automotive, or fleet coursework. • Experience supporting vehicle inventory, rental fleet operations, automotive dealerships, transportation, logistics, or equipment management. • Experience with inventory management, fleet management, rental, key-control, ERP, or reporting systems. • Familiarity with vehicle identification numbers, vehicle specifications, receiving documentation, title or manufacturer documents, and inventory reconciliation. • Experience creating reports, using spreadsheet formulas, or reviewing data for discrepancies. Travel Requirements: Occasional local travel may be required based on business needs. Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. AAP/EEO Statement Master’s Transportation is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Master's Transportation is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.