Inventory Specialist III

About the role

The Emergency Medical Services (EMS) Department requires an individual to manage inventory, procure supplies, and provide customer service. This position also involves managing the rotation of units for inspections.

Responsibilities

• Maintains an effective inventory system to control parts, tools, supplies and materials
• Determines appropriate stock levels for stock items
• Monitors inventory levels to ensure adequate quantities
• Initiates orders for new or replacement parts, tools, supplies and materials
• Conducts periodic inventory counts of items in stock
• Assesses need for new stock items
• Researches new products and equipment
• Recommends addition/removal of items from inventory
• Coordinates responsibilities and tasks with any additional supplemental staff assigned to the operations of the supply center/warehouse
• Provides input to bid specifications and vendor selection processes for Division parts, materials, tools and supplies contracts
• Determines the sources to use in order to ensure the most cost-efficient parts, tools, materials and supplies are purchased for the County
• Obtains price quotes or reviews bid lists and coordinates with vendors to ensure the most economical and timely sources for acquisition of quality parts, materials and supplies
• Maintains organization and cleanliness work/storage areas
• Organizes storage areas and assigns numbers/labels to stock items to facilitate identification and location of items
• Affirms security of items stored in or transported to/from storage area
• Coordinates proper disposal of medications and biohazardous waste
• Issues the supply items from inventory into the field
• Maintains records of materials issued and their location
• Ensures the delivery of equipment and supplies to off-site locations as appropriate
• Delivers parts, tools, materials and supplies to off-site locations as appropriate
• Tows, or hauls vehicles/equipment into/out of shop
• Delivers parts, tools, supplies and materials to employees in the field or at work sites as needed
• Processes return orders, damaged equipment, and warranty items
• Tracks status of returned and warranty items to ensure proper credit
• Maintains inventory control activities, to issue materials/drugs, to sustain inventory records and to assist in the control of daily supply center operations
• Assures appropriate fitting and issuance of uniforms, flight suits, personal protective equipment (PPE), and equipment to new EMS employees
• Maintains records of this initial issuance and additional allocations during their employment
• Ensures the return of all EMS divisional property upon employee termination
• Completes an accurate inventory of county assets including equipment, radios, and computers
• Performs as a liaison between EMS field crews and cartographic personnel by reporting new street locations to maintain up to date records
• Provides customer services
• Communicates with personnel via telephone and two-way radio
• Responds to routine questions, complaints, or requests for services
• Provides information and initiates resolutions
• Develops and maintains various databases (e.g., SAP) to support inventory control activities
• Ensures the weekly inventory of ambulances and depots to maintain enough to ensure adequate availability of supplies
• Aids in budgetary preparation
• Makes recommendations for future expenditures
• Cooperates with state officers or representatives during Division inspections
• Maintains up to date records to comply with state inspections
• Arranges with Battalion Chiefs and Division Chiefs for the rotation of units for the inspections of stretchers, extinguishers, PPE, O2 bottles, and water rescue gear
• Ensures that trucks are stocked prior to their monthly rotations

Requirements

• High school diploma or GED
• Three (3) years of related experience
• Fingerprinting required
• Valid Florida Driver’s License with any applicable endorsement(s) to drive a County vehicle as provided in CMA 5805

Qualifications

• Pre-hospital medical experience preferred for EMS
• Knowledge of inventory tracking and supply ordering systems
• Experience with procurement of goods

Skills

• Inventory control
• Purchasing
• Warehouse/receiving operations
• Parts counter
• Customer service
• Personal computer operations

Benefits

Collier County BCC offers a variety of benefits to both regular full and part-time employees. For more information, click here to view the comprehensive benefits package we have to offer when you join our team.

Pay

The salary listed in the job description reflects the full pay range for this position, from entry level through advanced career stages. NEW EMPLOYEES ARE HIRED AT, OR NEAR THE ENTRY POINT SHOWN, DEPENDING ON QUALIFICATIONS AND RELEVANT EXPERIENCE.

Schedule

Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident-by-incident basis, the County’s Administrative Office will make the determination as to who will be required to work.