Inventory Specialist

About the role

This on-site position is based at the Apollo Warehouse in Doral, FL, with occasional travel to the Port of Miami to support operational needs and ensure smooth supply chain operations. You’ll maintain the integrity of warehouse operations through rigorous auditing, quality control, and logistical coordination for high-volume beverage and dry goods.

Responsibilities

• Inventory Accuracy & Auditing
  • Conduct daily physical inspections of dry and frozen pallets to verify counts match warehouse documentation.
  • Review and organize delivery documentation and picking tickets for inspection and processing.
  • Identify and document missing items or invoice discrepancies.
  • Use inventory management software (Apollo Solution) to confirm deliveries, track locations, and manage documentation for Virgin Voyages (VV) stock.
  • Update comprehensive records of stock and discrepancies weekly for accounting reports.
• Supply Continuity & Coordination
  • Develop detailed weekly loading plans every Monday to ensure efficient warehouse throughput.
  • Participate in weekly meetings every Tuesday with supervisors and accounting to resolve pending invoice issues and communicate loading schedules.
  • Request credits for missing items via email with the accounting team.
  • Supervise pallet movement during dispatch to prevent misplacement or left-behind items.
• Condition of Goods & Quality Standards
  • Perform daily quality inspections of incoming beverage pallets to ensure they meet specified standards.
  • Enforce pallet-building protocols, including a "heavy-on-bottom" approach (e.g., 12-bottle cases beneath 6-bottle cases) and height limits of four layers.
  • Ensure pallets are wrapped securely, reinforcing oil pallets with at least two layers of wrap to maintain stability.
  • Manage warehouse floor space by consolidating pallets and rebuilding improperly stacked units to prevent inspection delays.

Requirements

• Proven experience in a high-volume logistics or warehouse environment.
• Strong proficiency in inventory management software and documentation organization.
• Knowledge of pallet-building safety standards and space management techniques.
• Ability to identify and report discrepancies with a high degree of detail.
• Physical capability to supervise floor operations and inspect diverse stock types (dry, frozen, chilled, and beverage).
• Ability to lift up to 25 lbs.
• Forklift operator experience is a plus.

What Matters to Us

We value individuals who are clever, proactive, intuitive, and passionate—people who make things happen and earn respect from their peers. At Virgin, your personality matters as much as your skills, and we encourage you to bring your best self to our team.