Inventory Payables Specialist | Fort Worth, TX

About the role

The Accounts Payable (AP) Coordinator II is responsible for the accurate and timely processing and payment of inventory-related supplier invoices, including exception-based, EDI and non-EDI, invoice activity within applicable Procure-to-Pay and ERP systems. This role supports alignment between purchasing, inventory, receiving, and financial records by performing detailed reconciliations, analyzing received not invoiced (RNI) activity, resolving quantity and pricing variances, and helping ensure supplier discounts are captured where applicable. The position requires strong analytical and problem-solving skills, attention to detail, and the ability to manage high-volume transactions while partnering effectively with suppliers, warehouse, product, and finance teams in a fast-paced environment.

Responsibilities

• Process and reconcile high-volume inventory invoices accurately and within required timelines across applicable P2P and ERP systems
• Perform 3-way matching of invoices, purchase orders, and receipts; investigate and resolve pricing, quantity, receipt, short-payment, and credit variances
• Review and reconcile supplier statements, researching outstanding or missing invoices, credits, and other discrepancies through resolution
• Coordinate with Product, Purchasing, Procurement, Warehouse, and suppliers to obtain information required to resolve pending invoices in a timely manner
• Review invoice posting and general ledger for accuracy and perform corrections or reclasses as needed, accurate accruals, timely invoice posting, and discount optimization
• Maintain accurate records and data integrity across purchasing, inventory, and financial systems, and support account reconciliations including subledger-to-general-ledger validation where applicable
• Assist with weekly payment runs, EDI exception review, reconciliations, Month-End support, special projects, and reporting unusual activity or discrepancies to AP leadership
• Respond promptly to inquiries from management, auditors, business partners, and suppliers, maintaining strong customer service and supplier relationships
• Ensure compliance with internal controls, approval workflows, and accounting policies while identifying process improvement opportunities
• Support cross-training and provide backup support across AP functions
• Coordinate inventory prepayment processing by accurately applying, reconciling, and adjusting prepayments against posted inventory transactions

Requirements

• 3–5 years of related Accounts Payable or accounting experience required; inventory payables, merchandise, distribution, manufacturing, or supply chain payables experience preferred
• Understanding of accounting principles, accounts payable processes and best practices, and 3-way match concepts required
• Experience processing high-volume invoices, typically 50–100+ per day
• Experience with EDI invoice processing and automated invoice or Procure-to-Pay platforms required
• Experience with modern ERP systems is highly preferred: Oracle, SAP or similar, AS400 or Mainframe database systems preferred
• Experience reconciling supplier statements, researching, and resolving invoice discrepancies such as pricing and quantity variances and billbacks
• Intermediate Excel skills are highly preferred (VLOOKUP and pivot tables)
• High school diploma or GED required; associate degree preferred
• Multi-currency Accounts Payable preferred

Skills & Qualifications

• Strong analytical and problem-solving skills with the ability to identify root cause and resolve discrepancies under moderate supervision
• Ability to work in a fast-paced, high-volume environment with changing priorities while maintaining accuracy and productivity
• Strong organizational, time management, attention to detail, and multi-tasking skills
• Strong interpersonal, verbal, and written communication skills with a customer-service mindset
• Strong follow-through and ownership of documentation and deliverables
• Effective coordination with cross-functional stakeholders
• Ability to maintain accuracy, organization, and workflow momentum while coordinating multiple tasks and deadlines in a high-volume environment
• Knowledge and experience to perform job responsibilities independently
• Ability to collaborate effectively across departments and with suppliers
• Solution focused problem solver with strong communication and organizational skills
• Understanding of 3-way matching, general ledger coding, and the financial impact of Accounts Payable activity
• Proficient in Microsoft Office applications, specifically Excel, Outlook, and Word
• Strong data entry and 10-key skills, with the ability to maintain quality without sacrificing speed
• Self-starter who demonstrates initiative, adaptability, and the ability to work independently and as part of a team

Preferred Software & Technologies

• Oracle Cloud Fusion or other large-scale ERP environments/enterprise accounting platforms
• Mainframe or AS400 experience a plus
• Intelligent Document Processing (IDP), Optical Character Recognition (OCR), and AI-enabled Accounts Payable technologies
• Microsoft Excel, Outlook, and Word

Benefits

• Medical, Dental, Vision insurance
• 401(k)/Roth plan with matching
• Healthcare Savings Accounts
• Educational Assistance (Tuition Reimbursement)
• Ongoing training throughout your employment with opportunities to participate in professional and personal development programs
• Strong focus on giving back to our communities through philanthropic opportunities