Inventory & Operations Coordinator

About the role

Retif Oil & Fuel is one of the largest fuel and lubricant distributors in the southeast. We have proudly served our community since 1965, and we look forward to continued growth. At Retif, we are delivering energy to build communities. We all work together to grow our annual gallons sold to allow for us to impact our communities by creating new job opportunities. We specialize in delivering energy. If you want to belong to a team that does that well every day, this might be the role for you. Our customers are in industries like transportation, construction, marine, and retail. If you have experience working with this type of customer – or want that experience – this role may be a great fit.

You will love it here if you value

• Trust – When we say we're going to do something, we do it.
• Team – Our players are the most important part of who we are.
• Fun – We find a way to enjoy what we do every day.
• Make an Impact – We positively affect our customers, co-workers, and community.
• Learn and Evolve – We seek the best way, and we adapt.

Responsibilities

• Perform monthly inventory reconciliations for multiple warehouse locations.
• Review daily inventory variance reports and investigate discrepancies.
• Ensure inventory adjustments, repacks, billing, and product replenishment activities are completed accurately.
• Monitor warehouse inventory levels and coordinate product replenishment requests.
• Maintain accurate inventory records within inventory management systems.
• Process daily receiving transactions for assigned warehouse locations.
• Verify receiving documentation for completeness and accuracy.
• Scan and electronically file vendor invoices according to company procedures.
• Organize accounts payable documentation by vendor, invoice number, and invoice date.
• Monitor third-party deliveries and coordinate order fulfillment.
• Enter purchase orders and sales orders into company systems.
• Coordinate product deliveries with vendors and logistics partners.
• Track order status and ensure timely delivery.
• Enter daily sales transactions into the company's ERP system.
• Coordinate with the invoicing department to ensure timely customer billing.
• Review delivery documentation and meter readings to verify delivery accuracy.
• Investigate and resolve discrepancies between delivery records and system transactions.

Requirements

• High school diploma/GED or equivalent required.
• Associate degree in Business, Supply Chain, Accounting, or related field preferred.
• Experience in inventory control, warehouse operations, purchasing, or logistics preferred.
• Experience with ERP, inventory management, or warehouse management systems.
• Proficiency in Microsoft Excel and Microsoft Office applications and ability to learn internal systems.
• Strong attention to detail and organizational skills.
• Excellent analytical and problem-solving abilities.
• Effective verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.

Qualifications

• While performing duties, the employee may be required to sit, stoop, lift up to 15 pounds, type, communicate effectively, manage conflict, work evenings and/or weekends, attend remote meetings, and travel.
• Successfully perform quality work within deadlines with or without supervision.
• Interact professionally and confidently with other employees, customers, and contacts.
• Work effectively as a team contributor on all assignments.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Benefits

• 401(k) Retirement Plan
• Paid time off
• Paid holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Company paid disability insurance
• Company paid life insurance
• Company paid AD&D insurance
• And more!