Inventory & Logistics Coordinator

About the role

We are seeking a motivated Inventory & Logistics Coordinator to join our team in Acton, MA. This role covers a wide range of responsibilities, including inventory control, purchasing, logistics, shipping/receiving, and sales support. Depending on your skills and interests, responsibilities may expand into production support and inventory management for Geocomp’s field instrumentation equipment.

Responsibilities

• Maintain ERP system with accurate part numbers, descriptions, and pricing.
• Track items sent for testing, disposal, or R&D use.
• Monitor monthly Work-in-Progress (WIP) items.
• Maintain specified minimum inventory levels and prevent overstocking.
• Update and improve BOMs (Bill of Materials) and COGs (Cost of Goods).
• Optimize stock levels to reduce carrying costs in coordination with engineering.
• Place timely purchase orders to support production schedules.
• Track and manage items with long lead times.
• Order and monitor non-inventory/miscellaneous items.
• Cook with vendors to ensure accuracy of orders and delivery schedules.
• Physically receive materials and record in ERP system.
• Dispatch inventory through ERP system.
• Generate picklists, packing slips, and shipping documentation.
• Collapse all necessary paperwork for order processing.
• Prepare and manage documentation for all outgoing shipments.
• Handle domestic and international shipping (small package and freight).
• Provide shipping details to clients and coordinate paperwork with international reps.
• Issue and track RMAs.
• Share open order updates from ERP with production.
• Align sales and production priorities based on deadlines, stock, and management direction.
• Collaborate with accounting to reconcile ERP–FMIS (sales orders) and Deltek (invoicing).
• Create and complete work orders in ERP; track WIP and Finished Goods inventory.
• Run process improvement test scenarios as needed.

Qualifications

• High School Diploma or equivalent.
• Minimum of 2 years of experience in inventory management, production control, logistics, or a related operational environment.
• Experience with ERP systems for inventory and production control.
• Proficiency in Microsoft Office Suite, particularly Excel (including VLOOKUPs, Pivot Tables, and data analysis functions).
• Ability to quickly learn new software applications and adapt to changing business priorities.
• Strong organizational, time management, and attention-to-detail skills.
• Effective interpersonal and communication skills, with the ability to collaborate across teams and work styles.
• Self-starter, reliable, and able to work independently with minimal supervision.

Preferred

• Bachelor’s degree.
• Experience with SAP (highly desired).
• Previous experience supporting engineering, manufacturing, or technical teams.
• Professional training or certifications in supply chain, logistics, inventory management, or production planning (e.g., ASCM/APICS, CPL, CLTD).
• Familiarity with Lean Principles.
• Experience working in a fast-paced, project-driven, or operations-focused environment.

Pay

Base salary range: $52,000 – $65,000 per year (Actual compensation will be determined based on experience, qualifications, and internal equity. The range listed reflects the base salary only and does not include bonus, benefits, or other forms of compensation.)

Schedule

N/A