Inventory Management Specialist

Essential Functions and Responsibilities

• Maintain accurate and up-to-date inventory records in the GIP or equivalent automated system.
• Enter receipts, adjust stock levels, and update reorder points and par levels.
• Verify all supply deliveries and ensure documentation is complete and correct.
• Monitor on-hand inventory levels and initiate replenishment actions for expendable supplies and durable medical equipment (DME).
• Cook with warehouse teams to ensure timely supply distribution.
• Respond to urgent or expedited inventory needs and support clinical operations.
• Serve as a primary resource for clinical staff regarding stock availability, usage, and substitutions.
• Resolve discrepancies, backorders, and supply delays by coordinating with vendors and internal departments.
• Communicate inventory impacts or shortages proactively to stakeholders.
• Process item returns and coordinate with property management regarding disposal or reutilization.
• Track and respond to medical product recalls in collaboration with the VA National Center for Patient Safety.
• Document all recall and return actions for compliance and audit purposes.

Inventory Audits, Spot Checks & Reconciliation

• Conduct daily spot checks and weekly cycle counts to verify accuracy.
• Investigate and resolve variances between system data and physical stock.
• Provide reports of audit findings and recommend corrective actions to the COR.
• Ensure all items are correctly barcoded, labeled, and assigned to proper locations.
• Maintain organized, clean, and compliant storage areas.
• Identify inefficiencies in inventory processes and recommend improvements.
• Support system updates, data integrity checks, and workflow enhancements.

Education and/or Experience

• A high school diploma or equivalent is required.
• Four years of experience in inventory management, supply chain, or healthcare logistics are required.
• Knowledge of inventory control principles, stock rotation, and supply chain workflows is preferred.
• Experience using automated inventory systems such as GIP, barcoding software, or similar platforms is preferred.
• Strong analytical and problem-solving skills are essential.
• Effective communication and customer service skills are important.
• Prior experience in healthcare logistics, medical supply management, or VA Logistics operations is beneficial.
• Familiarity with clinical supply usage patterns and hospital inventory workflows is helpful.
• Experience with cycle counting, reconciliation, and process documentation is advantageous.

Full Benefits Package

We are an Equal Opportunity Employer:

We do not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, genetic information or any other characteristics protected by law.

This organization participates in E-Verify.

Job Summary

The Inventory Specialist is responsible for daily inventory operations, maintaining accurate stock records, and ensuring timely supply distribution. This role updates inventory systems, monitors stock levels, initiates replenishment, and coordinates with warehouse and clinical staff to resolve supply issues. Responsibilities include handling returns and recalls, conducting routine cycle counts and spot checks, troubleshooting discrepancies, and maintaining organized storage areas.

Physical Requirements

• Ability to lift and carry items up to 50 lbs.
• Extended periods of walking, standing, bending, and material handling.
• Working in storage rooms, clinical environments, and warehouse areas.
• Conditions may vary from clean clinical environments to hot, cold, drafty, or dimly lit spaces.
• Physical risks include exposure to dust, pollutants, infectious material, and potential for scrapes or falls.
• Movement between sterile and non-sterile zones requires careful attention to hygiene standards.

Work Environment

• Work is performed across diverse settings: hospital wards, operating rooms, storage areas, and warehouses.
• Conditions may vary from clean clinical environments to hot, cold, drafty, or dimly lit spaces.
• Physical risks include exposure to dust, pollutants, infectious material, and potential for scrapes or falls.
• Movement between sterile and non-sterile zones requires careful attention to hygiene standards.