Inventory Logistics Coordinator
Animal Care Centers of NYC · Queens, NY · 4 wk ago
On-siteManagementFull-time
We need to output HTML fragment with sections: About the role? Actually we have "Who We Are" and "Summary". Use headings for sections: About the role? The instructions: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to include sections only when posting has real specific content. We have schedule info: "Schedule: Monday-Friday, 9am-5:30pm. Off on Saturday and Sunday." So we can have a Schedule section.
We have "Who We Are" which is about organization; could be "About the role"? Actually "Who We Are" is about the organization, not role. Could be "About the role" but maybe better to use "About the organization"? The instruction says use those example headings; we can use "About the role" for summary of role? The summary is about role. Could use "About the role" heading for the summary paragraph. "Who We Are" could be omitted or placed under "About the role"? But we need preserve all substantive info. Could create a section "About ACC" but not in list. However instruction says use those headings as examples, not exclusive? It says use
items, but we can combine similar? Must preserve all detail; we can break into multiple covering each bullet from the text.
We have many responsibilities: Essential Job Functions (list of bullet-like sentences) and Other Responsibilities (multiple paragraphs). We need to extract each distinct duty.
Let's parse:
Essential Job Functions:
- Receive, inspect, count, organize, and record incoming supplies, donations, and equipment; resolve or report delivery discrepancies.
- Prepare supplies, materials and equipment requested by staff, and transport within, and throughout, the care centers.
- Transport, deliver and distribute supplies, equipment, documents, donations, and other approved materials safely and responsibly throughout the five boroughs and other designated locations.
Other Responsibilities:
Then subheadings:
Inventory Receiving & Distributions:
- Receive, inspect, verify, unbox, organize, and accurately record incoming inventory, supplies, donations, and equipment.
- Organize and maintain storage areas so materials are clearly identified, accessible, properly stored, and maintained in accordance with ACC standards.
- Support the organization and distribution of large-volume donations and recurring orders across multiple ACC locations.
- Perform scheduled physical inventory counts and adhere to inventory control procedures.
- Track the movement of supplies and equipment between storage areas, departments, headquarters, and care centers.
- Identify inventory discrepancies, shortages, fulfillment errors, damaged goods, and incorrect or missing shipments, and communicate these issues to the Associate Director.
Logistics, Transportation & Multi-Site Operations:
- Perform timely distribution of supplies, equipment, donations, and other materials between ACC care centers, headquarters, storage locations, vendors, donors, and external partners.
- Follow and support ACC's established transportation schedule, including regularly scheduled Tuesday and Friday transports and additional transportation needs as assigned.
- Prepare, pack, label, document, and verify outgoing shipments and internal transfers prior to transportation or delivery.
- Ensure items are delivered to the correct location, department, and recipient and that deliveries are appropriately documented.
- Coordinate and complete pickups and deliveries from vendors, donors, community partners, carriers, and other external locations.
- Coordinate with ACC staff to consolidate transportation needs and reduce unnecessary trips and inefficient use of staff time.
- Assist with returns and shipments through carriers such as FedEx, UPS, and other designated delivery services.
- Maintain accurate documentation for internal shipments, transfers, pickups, and deliveries.
- Ensure transported materials are handled, secured, and delivered in accordance with ACC procedures and applicable safety requirements.
- Maintain assigned vehicles, equipment, and transportation supplies in an organized and safe condition and report maintenance or operational concerns promptly.
- Assist with loading and unloading supplies, equipment, crates, and other materials as required.
- Assist with special projects, organizational initiatives, emergency logistics needs, and other assignments as directed.
- Complete other duties as assigned by the supervisor.
Then later: "Fear Free certification within 30 days of hire." That's a requirement? Actually under Essential Job Functions? It's after "Complete other duties as assigned by supervisor". It says "Fear Free certification within 30 days of hire." That's a requirement/training. Could be under Requirements or maybe under Responsibilities? It's a requirement to obtain certification. We'll treat as a requirement.
Then "Complete other duties as assigned by supervisor" repeated.
Preferred Qualifications:
- Associate's degree in Logistics, Supply Chain Management, Business Administration, Operations, or a related field preferred.
- Experience with NetSuite, barcode/scanning systems, or comparable inventory/logistics platforms preferred.
- Familiarity with NYC transportation routes, delivery logistics, parking regulations, and field-based operations preferred.
We also have Required Qualifications list:
- Minimum of 3 years of professional experience in inventory management, logistics, supply chain, warehouse operations, transportation, distribution, procurement, or a related field required.
- Valid driver's license with a clean driving record required.
- Demonstrated hands-on experience handling inventory, warehouse operations, and multi-site logistics.
- Strong organizational and time-management skills with the ability to work independently, exercise sound judgment, and follow established procedures.
- Ability to work effectively in a fast-paced, service-oriented environment.
- Demonstrated ability and willingness to drive regularly throughout all five boroughs of New York City and to designated external locations as required by departmental operations.
- Ability to operate a vehicle for extended periods in urban traffic and navigate NYC delivery routes.
- Ability to work indoors and outdoors in varying weather conditions and to safely load, unload, carry, push, and pull inventory, supplies, equipment, crates, and other materials.
- Strong professional communication skills, with the ability to communicate effectively with internal departments, vendors, donors, carriers, and external partners.
- Ability to lift at least 50 lbs.
We also have Work Environment description; could be under Skills? Or maybe under Responsibilities? It's more about work environment. Could be under Skills? Not exactly. Could be under "About the role"? Might be better to include under "About the role" as part of description. But we need preserve all substantive info; we can include a paragraph under About the role covering work environment.
We also have "Reports to: Associate Director, Inventory & Logistics" and "Overtime: This is a non-union position and is eligible for overtime." That's metadata; we can fold into a short p under About the role or maybe under Responsibilities? Probably under About the role.
We must not include Job ID/requisition numbers; none present.
We must not include boilerplate like EEO etc; none.
Now craft HTML.
We'll have sections:
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We need to include sections only when posting has real specific content. We have schedule info: "Schedule: Monday-Friday, 9am-5:30pm. Off on Saturday and Sunday." So we can have a Schedule section.
We have "Who We Are" which is about organization; could be "About the role"? Actually "Who We Are" is about the organization, not role. Could be "About the role" but maybe better to use "About the organization"? The instruction says use those example headings; we can use "About the role" for summary of role? The summary is about role. Could use "About the role" heading for the summary paragraph. "Who We Are" could be omitted or placed under "About the role"? But we need preserve all substantive info. Could create a section "About ACC" but not in list. However instruction says use those headings as examples, not exclusive? It says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect those headings only. So we need to map content to those headings.
We have:
- About the role: could include summary and who we are? Probably summary is about role. Who we are is about organization; maybe we can include under About the role as context.
- Responsibilities: we have Essential Job Functions and Other Responsibilities (detailed). So we can put those under Responsibilities.
- Requirements: we have Required Qualifications list.
- Qualifications: we have Preferred Qualifications.
- Skills: maybe we can extract skills from required qualifications: organizational, time-management, communication, driving, lifting, etc. Could create Skills section.
- Benefits: we have Benefits paragraph.
- Schedule: we have schedule info.
- Pay: not provided, so omit.
We must not create sections with filler like "commensurate with experience". So we only include sections with real content.
We need to output only HTML fragment, no html/body tags.
We'll produce:
About the role
About the role
... summary + who we are ...
Responsibilities
- ... each duty ...
About the role
Summary: The Inventory & Logistics Coordinator is responsible for the day-to-day coordination of inventory, receiving, distribution, transportation, and logistics activities across Animal Care Centers of NYC (ACC). This position ensures that supplies, equipment, donations, and animal care essentials are accurately received, tracked, stored, distributed, and transported between ACC locations and external partners in a timely and organized manner. This is a hands-on, field-based position requiring frequent travel between ACC locations, headquarters, storage facilities, vendors, donors, and other designated locations. The Coordinator physically handles inventory and equipment, loads and unloads vehicles, and works in warehouse, storage, shelter, office, and outdoor environments. The role requires strong organizational and time-management skills, attention to detail, sound judgment, and the ability to drive responsibly and patiently throughout New York City.
Who We Are: ACC is one of the nation’s largest open-admission animal shelters, whose mission is to End Animal Homelessness in NYC. We touch the lives of nearly 20,000 animals each year. ACC is more than an animal shelter; we are a resource to the community, always seeking ways to keep the human-animal bond intact. With a 90% placement rate, our progressive, life-saving initiatives contribute to the successful placement of our animals. We strive to find loving homes for homeless and abandoned cats, dogs, guinea pigs and rabbits, both by adopting animals directly to the public and by partnering with more than 200 dedicated animal placement organizations (our New Hope partners). We also help keep NYC communities safe and rescue animals in need, responding to emergencies that involve animals as well as keeping our doors open 24/7 for people and animals in need.
Reports to: Associate Director, Inventory & Logistics. Overtime: This is a non-union position and is eligible for overtime.
Responsibilities
- Receive, inspect, count, organize, and record incoming supplies, donations, and equipment; resolve or report delivery discrepancies.
- Prepare supplies, materials and equipment requested by staff, and transport within, and throughout, the care centers.
- Transport, deliver and distribute supplies, equipment, documents, donations, and other approved materials safely and responsibly throughout the five boroughs and other designated locations.
- Receive, inspect, verify, unbox, organize, and accurately record incoming inventory, supplies, donations, and equipment.
- Organize and maintain storage areas so materials are clearly identified, accessible, properly stored, and maintained in accordance with ACC standards.
- Support the organization and distribution of large-volume donations and recurring orders across multiple ACC locations.
- Perform scheduled physical inventory counts and adhere to inventory control procedures.
- Track the movement of supplies and equipment between storage areas, departments, headquarters, and care centers.
- Identify inventory discrepancies, shortages, fulfillment errors, damaged goods, and incorrect or missing shipments, and communicate these issues to the Associate Director.
- Perform timely distribution of supplies, equipment, donations, and other materials between ACC care centers, headquarters, storage locations, vendors, donors, and external partners.
- Follow and support ACC's established transportation schedule, including regularly scheduled Tuesday and Friday transports and additional transportation needs as assigned.
- Prepare, pack, label, document, and verify outgoing shipments and internal transfers prior to transportation or delivery.
- Ensure items are delivered to the correct location, department, and recipient and that deliveries are appropriately documented.
- Coordinate and complete pickups and deliveries from vendors, donors, community partners, carriers, and other external locations.
- Coordinate with ACC staff to consolidate transportation needs and reduce unnecessary trips and inefficient use of staff time.
- Assist with returns and shipments through carriers such as FedEx, UPS, and other designated delivery services.
- Maintain accurate documentation for internal shipments, transfers, pickups, and deliveries.
- Ensure transported materials are handled,