Inventory and Logistics Coordinator
About the Role
Lola Blankets, creators of the world's softest luxury faux fur blankets, seeks an Inventory & Logistics Coordinator to oversee their end-to-end import program. The role involves coordinating with vendors on shipping schedules, managing freight forwarder partnerships, and ensuring all shipments are accurately booked, tracked, costed, and received.
Core Responsibilities
Vendor & Freight Scheduling
Partner closely with Lola Planning/Production team and vendors on production WIP, cargo ready dates, and freight pickups.
Primary point of contact for vendors on all shipping-related questions.
Freight Forwarder Management
Book and approve shipping routes and rates with freight forwarders.
Review and approve forwarder invoices against contracted rates; flag and resolve discrepancies.
Track containers in transit and proactively communicate delays, issues, or routing changes.
Manage forwarder performance — on-time rate, invoice accuracy, responsiveness — and hold them accountable.
Customs & Documentation
Work with our customs broker to confirm correct import details and documentation for every shipment.
Maintain complete, audit-ready documentation for every import PO: commercial invoice, packing list, bill of lading, arrival notice, entry summary, receipt details, and more.
Partner with Accounting to quickly and efficiently provide all shipment-level information needed for audits, closes, and discrepancy resolution.
Ensure duty paid matches declared value and resolve any discrepancies with the broker.
ERP Costing & Schedule Management
Own accurate date and schedule tracking in the ERP — incoterms date, ETA dates, and container delivery dates — so the rest of the business can plan against real schedules rather than estimates.
Partner with Planning/Production team to ensure accurate landed cost (goods + freight + duty) in the ERP for every PO.
Reconcile ERP records against actual invoices and duty paid; resolve discrepancies with accounting.
Warehouse Scheduling & Receiving
Coordinate receiving schedules with the warehouse ahead of container arrival.
Process receipt of inbound containers: confirm quantity and condition against PO and documentation.
Partner with the Operations Manager to resolve receiving issues as they come up.
Inventory Accuracy & Process Execution
Partner with Operations, Accounting, and warehouse teams to keep inventory accurate.
Run daily inventory reconciliation processes, escalate and help resolve discrepancies when they arise, and support periodic cycle counts.
Qualifications
Experience managing FOB ocean freight imports and working with external teams from production vendors to 3PL warehouse teams.
Working knowledge of US customs entry, HTS classification, and duty calculation — comfortable working fluently with a customs broker (no license required).
Comfortable standing up new process and recordkeeping infrastructure, not just maintaining what already exists — this role is being built as we shift from DDP to FOB.
Strong ERP experience, including costing and scheduling/date-tracking modules.
Comfortable owning vendor and forwarder relationships directly, with no hand-holding.
Strong inventory fundamentals — receiving, cycle counts, reconciliation — with the instinct to spot when something doesn’t tie out.
Extreme attention to detail and a passion for reconciliation work.
A positive, can-do, solution-oriented attitude and a natural excitement to solve problems.
Compensation and Perks
Competitive salary (commensurate with experience)
21 days paid vacation + federal holidays
Full health, dental, and vision benefits
16 weeks paid birth parent leave; 8 weeks non-birth parent leave
55% off Lola Blankets for friends and family
Opportunities for career growth as Lola scales