Inventory Coordinator

About the role

The Inventory Coordinator ensures daily receipts are entered and maintained in the SAP System and that Crude Leases are correct. This role interfaces with on-site and offsite functions (Crude Supply, shipping and receiving, Company Executives, etc.) and reports directly to the Shipping/Receiving Manager.

Responsibilities

• Calculates railcar loads to ensure weight restrictions are not exceeded
• Ensures that Crude Lease information is current to ensure proper value of materials is determined and proper billing occurs
• Uses shipment and weight information to route and bill railcars shipped to customers
• Prepares Rail Switch List and sends daily to intended recipients, along with the Emergency response sheet
• Checks crude tickets, solvent, distillate, and other feedstocks to calculate totals
• Inputs all totals in Feedstock report and sends to the appropriate end-users
• Enters crude tickets in SAP
• Runs reports and verifies SAP totals
• Copies and sends Crude paperwork to Crude Supply in a timely manner
• Completes Tie-out Reports at end of month
• Accesses T-Codes in SAP to create deliveries, shipments, and receipts
• Creates deliveries for Gas Oil loads and sends out Gas Oil Reports
• Communicates with SLOC BOL (Internal Transfers) group when STO's (Standard Transfer Order) need to be created for Gas Oil movements
• Communicates with Rail Group, Trucking Group, Internal and External teams for reporting
• Performs additional duties as assigned by Management

Qualifications

• High School education or equivalent
• Proficient in Microsoft Office (Excel, Word, and Outlook)

Skills

• Efficient planning skills to maintain first pass quality on all reports and work
• Demonstrated critical thinking skills
• Good computer skills including SAP and Microsoft Office
• Ability to manage and handle the stress of constantly changing inputs
• Excellent multitasking skills
• Effectively communicates across several functions and on teams
• Demonstrated decision making and analytical skills
• Results, action oriented and delivers on commitments
• Good organizational and time management skills

Preferences

• Associates Degree in a related field or equivalent combination of education and experience in a Shipping and inventory environment
• Proficiency in SAP System
• Knowledge of applicable products