Inventory Control & Receiving Specialist

About Us

We're the Mid-Ohio Food Collective. While we operate as a foodbank—collecting and distributing a significant amount of food—our mission extends further. We're a team of passionate individuals committed to addressing complex social challenges, from food insecurity and poverty to overall health. Our goal is to support neighbors in need when life presents unexpected challenges.

About the Role

The Inventory Control & Receiving Specialist ensures inbound product information is scheduled, recorded, and reconciled accurately to maintain reliable inventory for daily operations. You will coordinate inbound load scheduling, update the incoming products calendar with correct Purchase Order details, and create donor receipts, including for direct retail pickups. This role also supports inventory integrity by maintaining item and order records, providing item history, trace IDs, and locations to operations staff, assisting with product recall documentation, and receipting all received product streams (USDA, Ohio Ag., OFP, vendor purchases, Feeding America, Second Servings, partner pickups, donations, and special purchases).

Responsibilities

• Coordinate inbound load scheduling and maintain the incoming products calendar with accurate Purchase Order details.
• Create donor receipts, including for direct retail pickups, as requested.
• Maintain item and order records to support inventory integrity.
• Provide item history, trace IDs, and locations to operations staff.
• Assist with product recall documentation and receipt all received product streams (USDA, Ohio Ag., OFP, vendor purchases, Feeding America, Second Servings, partner pickups, donations, and special purchases).
• Confirm Truck Delivery forms are completed accurately.
• Support TEFAP/PDO allocations and Sales Orders.
• Assist with inbound load updates and serve as backup for the Inventory Coordinator.
• Monitor phone calls and emails to confirm delivery appointments.
• Review the incoming products calendar daily to ensure loads and Purchase Order details match expectations.
• Enter receipts promptly as product arrives, file supporting documents, and verify records align across donor paperwork and the Warehouse Management System (WMS).
• Respond to inquiries from operations staff by providing item history, trace IDs, and locations.
• Maintain a steady cadence of updates to help others plan labor and space.
• Pivot to careful documentation and verification during priority shifts, such as recall notices or TEFAP allocations.

Requirements

• High School Diploma or equivalent.
• 1+ year of office experience with a strong background in data entry.
• Proficiency in Microsoft Office; Warehouse Management System (WMS) experience preferred.
• Strong math skills and a highly detail-oriented, organized, and communicative approach.

Daily Workflow

Your day centers on ensuring information flows seamlessly from the dock to the system. You'll begin by monitoring phone calls and emails to confirm delivery appointments, then review the incoming products calendar to verify the day's loads and Purchase Order details. As product arrives, you'll enter receipts promptly, file supporting documents, and double-check that records align across donor paperwork and the WMS. Throughout the day, you'll address quick questions from operations by pulling item history, trace IDs, and locations, while maintaining a steady rhythm of updates to help others plan labor and space. When priorities shift—such as during a recall notice or TEFAP allocation—you'll focus on careful documentation and verification before returning to routine receipting and record maintenance.