Inventory Control & Receiving Manager

Inbound Planning

Review expected receipts and open POs daily; monitor allocation reports and delayed shipments.

Purchase Order & Receipt Control

• Match shipments to POs; validate quantities; identify shortages/overages and damages
• Complete Item Receipts in NetSuite; monitor aging POs and open discrepancies

Vendor Communication & Reconciliation

• Monitor pre-shipment allocations, split shipments, and vendor confirmations
• Reconcile receipts against POs and vendor docs; escalate shortages/overages to vendors within 24 hours
• Own discrepancy investigations (missing pallets, short/partial shipments, wrong product, damage) until resolved

Unidentified Shipments & No-PO Receiving

• Hold undocumented inventory; loop in Purchasing/Product/Operations to identify origin
• No sale of inventory until properly documented and approved

Inventory Integrity & UOM Validation

• Validate case quantities and packaging configs against PO expectations; escalate UOM errors

Freight Verification & Vendor Billing

• Confirm freight against expected receipts; support Accounting/Purchasing; escalate freight discrepancies

RMA Receiving

• Receive and validate returned inventory; coordinate disposition with Operations

Bin Planning & Warehouse Capacity

• Manage bin assignments, zone utilization, and warehouse maps
• Plan storage for incoming inventory and lead relocation projects

Putaway Coordination

• Assign inventory destinations; manage staging areas; oversee putaway completion
• Execute bin transfers proactively to free up capacity

Inventory Control & Accuracy

• Conduct bin audits; investigate discrepancies; manage exception reporting

RF-SMART & Warehouse Technology

• Co-own RF-SMART receiving workflows, scan validation, and bin-directed putaway
• Drive testing and adoption of new warehouse technology

Financial & Accounting Support

• Monitor received-not-billed and billed-not-received inventory; review vendor prepayments
• Resolve PO/receipt discrepancies before month-end close

Position Philosophy

Not a shipping resource. Success is measured by inventory accuracy, vendor accountability, warehouse organization, and operational control — not packages shipped. This role is the first line of defense against inventory errors, vendor discrepancies, and warehouse inefficiencies.

Tools & Systems

• NetSuite — Item Receipts, purchase orders, transfer orders
• RF-SMART — scan validation, bin-directed receiving and putaway
• ShipStation — shipment and freight coordination as needed

What We're Looking For

• Warehouse or inventory control experience, ideally with high-SKU or high-value goods
• Sharp attention to detail and comfort owning vendor accountability conversations
• NetSuite, RF-SMART, or comparable WMS/ERP experience a plus
• Organized and proactive — plans ahead rather than reacts
• Trustworthy with high-value inventory and chain-of-custody controls