Inventory Control Coordinator

This is a full-time position reporting to the Materials Management Supervisor. The Inventory Control Coordinator is responsible for the daily operations of Mail Services, Central Receiving, and University Stores, including on-campus interdepartmental mail, US Postal, bulk mail management and processing, and support for incoming and outgoing packages. This position works independently and with limited supervision.

Key Responsibilities

• Coordinate University Stores, Central Receiving, and campus mail operations.
• Receive, inspect, document, store, and distribute freight and packages.
• Sort and deliver campus and U.S. mail.
• Process outgoing UPS and postal shipments.
• Maintain equipment.
• Maintain accurate shipment, delivery, inventory, and chargeback records.
• Complete mail processing and distribution duties for incoming and outgoing mail according to best practice to ensure timely receipt and quality handling of incoming and outgoing USPS and institutional mail.
• Meter outgoing mail by appropriate classes, rates, and methods of delivery, including Certified, registered, Insured, UPS, and Federal Express.
• Deliver and pick up mail and packages using campus van and forklift.
• Complete mail shipment and delivery transactions and associated activities according to customer specifications and in conjunction with established pickup and delivery schedules, rules, and regulations.
• Process notifications to appropriate entities to relay delivery status and provide excellent customer service.
• Work with the Notifii package-tracking system.
• Verify delivery information.
• Investigate missing or damaged shipments.
• Coordinate large or specialized deliveries.
• Advise campus departments on shipping and mailing procedures.
• Operate delivery vehicles, pallet jacks, and forklifts in accordance with established health and safety practices.
• Manage warehouse inventory by monitoring stock levels, purchasing and replenishing supplies, organizing storage areas, coordinating physical inventory counts, and preparing inventory and operational reports.
• Generate inventory reports to account for available stock and usage.
• Inspect and inventory received items and process notifications to appropriate entities.
• Shelf inventory and maintain organization.
• Track inventory levels and place replenishment orders following established vendor procurement procedures.
• Fulfill departmental supply requisitions.
• Process departmental chargebacks.
• Maintain procedural documentation.
• Train backup staff.
• Prepare postal and customs forms.
• Support the accurate and efficient operation of campus shipping, receiving, stores, and mail services.

Department

UW-Stout’s Purchasing and Materials Management department is committed to providing excellent customer service to the campus community. The department provides support to campus in Purchasing, Mail Services, Central Receiving, University Stores, Printing, and Surplus. The department is committed to creating an inclusive work environment. Candidates with experience working with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

Compensation

Minimum starting salary of $17.00/hour, commensurate with qualifications, available budget, and experience. A six-month probationary period is required.

Minimum / Required

• Working knowledge of computers and standard business software, including Microsoft Word, Excel, and Outlook.
• Valid Wisconsin Driver’s license.

Special Qualifications

• Ability to lift and carry up to 58 pounds and perform physical activities that include bending, stooping, twisting, pulling, and pushing. These requirements will be assessed through a job function test before employment.
• Ability to operate, or successfully complete training to operate, a forklift.

Highly Desired/Preferred

• Experience with USPS standards, mail processing, postal rates, mail classes, and shipping procedures.
• Excellent interpersonal and customer service skills.
• Demonstrated ability to contribute effectively to a collaborative and positive work environment.
• Demonstrated attention to detail when handling packages, supplies, inventory, or records.
• Demonstrated reliability, accountability, thoroughness, and resourcefulness.
• Experience identifying, documenting, and recommending improvements to workplace processes.
• Ability to address workplace mistakes, customer concerns, and conflicts professionally.

Additional Information

University of Wisconsin-Stout Polytechnic does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan.

Employment is contingent upon the final candidate completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable.

This response is AI-generated, for reference only.