Inventory/Compliance Specialist

About the role

The Pharmacy Inventory/Compliance specialist represents the pharmacy’s frontline staff in terms of receiving critical patient medications for UVMMC inpatients and clinic stock. The pharmacy Inventory compliance specialist is accountable for the receiving of all medications ordered by the pharmacy buyers, and they are the first step in the storage and distribution of medications within the UVM Medical Center inpatient and ambulatory clinics. This includes receiving and handling of Controlled Substances, Oncology medications, hazardous, and non-hazardous medications along with those drugs supplied to all of UVMMC’s 80 plus clinics/departments. The receiving process is complex and requires great attention to detail. The pharmacy Inventory/Compliance Specialist ensures that medications leaving the pharmacy are ready for bedside patient administration. Medications are validated in multiple systems including the Wholesaler electronic receiving system, to ensure appropriate charging and product integrity as required by track & trace regulations, the Pharmacy inventory management system BD Logistics, and the Electronic Health Record, Epic. The inventory management and distribution of all medications require sound understanding of multiple workflows, requirements for medication storage and handling, and the importance of getting the right drug to the right place at the right time.

Responsibilities

• Receiving and handling of Controlled Substances, Oncology medications, hazardous, and non-hazardous medications
• Validating medications in multiple systems (Wholesaler electronic receiving system, BD Logistics, Epic) to ensure appropriate charging and product integrity per track & trace regulations
• Conducting cycle counts throughout the inventory management system
• Rotating stock and adjusting or redistributing inventory to ensure earliest expiration dated products are used first and minimize outdate waste
• Processing medication returns to the drug wholesaler, manufacturer, or reverse distributor
• Removing recalled medications from storeroom stock
• Picking and packaging medications for delivery to UVMMC ambulatory clinics and community EMS Agencies
• Reconciling and replenishing Emergency Code Carts in the hospital and restocking other emergency kits used throughout the facility and at ambulatory clinics
• Repackaging or relabeling medications and kits into ready‑to‑use dosage forms

Requirements

• High school graduate or equivalent
• One year of college course work with a focus in business or science preferred
• Pharmacy Tech certification desirable
• Licensed in the State of Vermont as a Pharmacy technician
• 2 years of experience with inventory/stocking systems or related business background preferred, or 1 year of experience in pharmacy medication distribution
• Experience working with inventory management software and/or as a certified pharmacy technician desirable

Skills

• Attention to detail
• Ability to multi‑task and deal with frequent interruptions
• Good customer service skills
• Comfort with technology including barcode scanning, RFID tags, e‑mail and online ordering applications