Inventory/AP Analyst

About the role

We are looking for a detail-focused Inventory/AP Analyst to support inventory accuracy and supplier payment activities in Dallas, Texas. This on-site role plays an important part in keeping purchasing, receiving, warehouse, and operations records aligned in a high-volume distribution setting. The ideal candidate is organized, proactive, and comfortable managing invoice review, reconciliations, and inventory-related follow-up in a fast-moving environment.

Responsibilities

• Process inventory and freight invoices, credit adjustments, and related vendor paperwork with a high degree of accuracy.
• Compare invoices to purchase orders and receiving records to confirm pricing, quantities, and supporting documentation before approval.
• Investigate mismatches involving invoices, receipts, and inventory activity, then coordinate with internal teams and suppliers to resolve issues promptly.
• Work closely with purchasing, warehouse, receiving, and operations partners to maintain accurate and timely inventory transactions.
• Perform inventory reconciliations and analyze variances to help maintain dependable stock records.
• Contribute to cycle counts and company-wide physical inventory events, including periodic weekend participation when required.
• Maintain organized vendor and inventory files while ensuring transaction data is current and complete.
• Assist with month-end close tasks, reporting, and account reconciliation activities tied to inventory and payables.
• Recommend practical process improvements that strengthen accuracy, consistency, and efficiency across inventory and AP workflows.

Requirements

• Prior experience in inventory accounting, inventory control, accounts payable, purchasing support, or a closely related area.
• Working knowledge of purchase orders, invoice processing, receiving documentation, and inventory transaction flow.
• Ability to complete three-way matching, reconcile accounts, and resolve quantity, pricing, or receiving variances.
• Experience communicating with vendors and collaborating effectively with cross-functional operational teams.
• Strong attention to detail with the ability to stay organized while handling a high volume of transactions.
• Proven ability to work independently, manage competing deadlines, and remain effective in a fast-paced on-site environment.

Qualifications

• Background in distribution, manufacturing, wholesale, logistics, or another inventory-heavy operation is preferred.
• Familiarity with inventory or ERP systems is preferred; a college degree is not required.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.