Inventory and Procurement Specialist

About the role

At Keolis, a leader in public transportation and headquartered in Boston, our mission is to support our communities and each other. As part of our team, you'll have access to a comprehensive benefits package designed with your wellbeing in mind.

Responsibilities

• Demonstrate and adhere to the Keolis Commuter Services principles of Employee Engagement, Operational Excellence & Safety, Customer Satisfaction, Corporate Social Responsibility and Economic Performance.
• Maintain accurate inventory records within the enterprise asset management system.
• Perform and support cycle counts, investigate variances, and coordinate root cause analysis with operational and procurement teams.
• Monitor stock levels, identify discrepancies, and support adjustments to maintain inventory integrity.
• Aid in maintaining part master data, including creation and updates of inventory items, and required data fields.
• Create and manage purchase requisitions for materials, ensuring accurate, complete, and timely processing.
• Track requisitions and purchase order status from creation through receipt.
• Maintain and post appropriate contractual reports within deadlines.
• Support replenishment activities by monitoring and identifying reorder needs.
• Cook up with buying team and suppliers to ensure timely fulfillment of material requests.
• Generate and maintain inventory, cycle count, and usage reports (daily/weekly/monthly).
• Manage Return Material Authorizations (RMA’s).
• Review and transmit purchase orders to vendors as needed.
• Maintain organized records of purchase orders, material transactions, and related documentation and coordinate for delivery and storage of required files with 3rd party vendor.
• Other duties as assigned.

Requirements

This is a unionized position. The pay rates are non-negotiable. The starting pay rate for this position is $39.92.

Qualifications

• A High School Diploma or equivalent work experience required.
• Additional coursework in supply chain, logistics, or business preferred.
• 2-4 years of inventory control and materials management experience.
• Strong working knowledge of Excel (pivot tables, basic analysis, data tracking).
• Experience with enterprise systems, D365, Trapeze, or similar systems.
• Understanding of inventory processes, including cycle counting, stock control, and replenishment.
• Strong attention to detail with a focus on data accuracy and process discipline.
• Ability to adapt to multiple priorities in a fast-paced environment.
• Must be able to handle confidential information and work independently within minimal supervision.
• Must be able to communicate successfully with a variety of disciplines and levels, both internal and external staff and stakeholders.
• Must possess excellent oral and written communication skills.
• Must possess excellent oral and written communication skills.

Skills

• High School Diploma or equivalent work experience required.
• Additional coursework in supply chain, logistics, or business preferred.
• 2-4 years of inventory control and materials management experience.
• Strong working knowledge of Excel (pivot tables, basic analysis, data tracking).
• Experience with enterprise systems, D365, Trapeze, or similar systems.
• Understanding of inventory processes, including cycle counting, stock control, and replenishment.
• Strong attention to detail with a focus on data accuracy and process discipline.
• Ability to adapt to multiple priorities in a fast-paced environment.

Benefits

To help secure your financial future, we also provide a 401(k)-retirement plan with a company match. At Keolis, you're not just building a career — your part of something bigger.

Pay

The starting pay rate for this position is $39.92.

Schedule

N/A

Skills

• High School Diploma or equivalent work experience required.
• Additional coursework in supply chain, logistics, or business preferred.
• 2-4 years of inventory control and materials management experience.
• Strong working knowledge of Excel (pivot tables, basic analysis, data tracking).
• Experience with enterprise systems, D365, Trapeze, or similar systems.
• Understanding of inventory processes, including cycle counting, stock control, and replenishment.
• Strong attention to detail with a focus on data accuracy and process discipline.
• Ability to adapt to multiple priorities in a fast-paced environment.