Intern, Revenue Events & Hospitality

About the role

The Intern, Revenue Events & Hospitality provides administrative and operational support to the Events & Hospitality team. This role focuses on behind-the-scenes preparation that helps ensure events are organized, accurate, and ready for execution.

Responsibilities

• Prepare name badges, place cards, table signage, and credential materials
• Organize and maintain digital event files and shared folders
• Support guest list updates and maintain organized tracking spreadsheets
• Help maintain standardized templates for event materials
• Provide general administrative support to the Events & Hospitality team
• Assist the Events team in implementing and maintaining a planning and project management software
• Aid in entering tasks, deadlines, and project details
• Help maintain templates and standardized workflows
• Aid in documenting procedures and creating simple user guides
• Assist with assembling welcome packets and credential kits
• Prepare supplies and materials for upcoming events
• Aid in light inventory counts and organization
• Assist with organizing and labeling event photography
• Upload and sort event photos into designated folders
• Support creation of post-event summaries and reports
• Aid in formatting post-event lookbooks and recap materials
• Afford support for seasonal projects and department needs

Qualifications

• Strong organizational skills and attention to detail
• Ability to manage multiple tasks simultaneously
• Strong written and verbal communication skills
• Basic proficiency with Microsoft Office or Google Workspace
• Willingness to learn new systems and tools

Skills

• Microsoft Office or Google Workspace
• Event apps or registration platforms
• Event management software

Benefits

Minimal travel, occasional nights, weekends, and holidays as needed. Occasional travel to domestic event locations: New York Gold Medal Gala | October 20-23, 2026, Vail Board of Trustees Meetings | December 3-6, 2026 & December 10-13, 2026, Sun Valley Board of Trustees Meetings | March 18-21, 2026.

Pay

Hourly rate, commensurate with experience.

Schedule

Part-time (15-30 hours/week average)

Requirements

• Valid driver’s license
• Ability to lift 25+ pounds