Intern Catering & Special Events Coordinator

The Intern Catering & Special Events Coordinator will support the overall day-to-day operations for the special events and catering department at The Star, Dallas Cowboys World Headquarters in Frisco, Texas. This role involves planning and executing events as assigned and assisting the Director of Special Events.

Goals

The Intern Catering Coordinator will work closely with the department Director and Managers to gain hands-on experience in special events catering and event planning, including creating BEOs and venue on-premise catering.

Responsibilities

• Plan, detail, and execute catering requests for internal and special events as assigned.
• Create event orders, floor plans, and event logistics reports.
• Prepare and execute BEO meetings.
• Work with the culinary team to select menu options for assigned events and track internal costs.
• Create event orders for ticketed events.
• Assist the Director of Catering & Special Events with planning and executing catering orders for internal clients.
• Provide documentation to the accounting department to generate post-event invoices.
• Plan and execute special events with a range of experience as assigned.
• Support catering operations for all ticketed and special events.
• Attend staff and stadium production meetings.
• Support day-to-day catering department front-of-house operations, including maintaining BEO documentation, generating change reports, and weekly event tracking reports.
• Monitor the venue calendar for catering requests.
• Assist in overall special events preparation as needed.
• Provide on-site event management for front and back of house.
• Develop knowledge of conflict resolution related to special events planning and execution.

Skills

• Prior experience in creating BEOs.
• Proficient in Microsoft Excel, Word, Outlook, and PowerPoint.
• Knowledge of catering event order systems (e.g., Momentous, Reserve, Delphi – a plus).
• Familiarity with Social Tables, All Seated, Delphi Diagrams, or Visio – a plus.
• Detail-oriented and organized.
• Excellent customer service and multitasking abilities.
• Ability to work in a fast-paced environment.
• Creative and able to think outside the box.

Qualifications

• Minimum 1 year in a hospitality coordinator role.
• Working knowledge of culinary/food & beverage.
• Detail-oriented with experience in creating BEOs.
• Strong written and verbal communication skills.
• Interest and understanding of the special events and hospitality industry.
• Proficiency in Microsoft Office, including document formatting.