Catering & Event Coordinator

Welcome to Southworth. We own and operate a growing portfolio of premier private communities, each offering inspired environments and locations. Our dedication to hospitality and endless activities for the entire family ensures our members experience a world at play like never before. With a solid reputation for stability, integrity, and innovation, Southworth's clubs and communities provide exceptional locations where our members can truly live life at ease. Our dedicated team members play a crucial role in elevating the experience for our members, residents, guests, and fellow team members.

Benefits

• Comprehensive benefits package including medical, physical, and mental health and wellness options
• Life insurance
• 401k matching
• Paid time off
• Opportunities for professional growth and development within an expanding portfolio
• Unique perks and discounts

At Southworth, we are working to redefine the country club. We seek talent from a diverse range of backgrounds, experiences, and cultures to ensure an innovative edge. Here, diversity is a driver of our success.

Responsibilities

• Perform daily office duties, including answering phones, preparing proposals and contracts, filing, and creating client event files (BEOs, invoices, floor diagrams, and Pre-Meals)
• Attend and take notes during catering and private dining meetings as requested
• Distribute weekly and daily BEO packets and other appropriate weekly communications to the operations team and conduct weekly reporting
• Send event follow-up correspondence and evaluations
• Participate in client prospecting and planning meetings, as requested by the Director of Food & Beverage
• Produce BEOs, invoices, floor plans, and all other administrative documents for all private events and non-member golf outings
• Maintain Event & Experience Virtual Documents and Materials
• Ensure proper setup and cleanliness of event spaces, enforce uniform standards, manage event closure responsibilities, and inspect facilities for compliance with health laws and internal regulations
• Produce post-event reports and client follow-up communications
• Assist with property tours when requested

Requirements

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field preferred
• Proven experience as an event coordinator or in a similar role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in event management software and tools
• Creative problem-solving skills and attention to detail
• Ability to work under pressure and meet tight deadlines
• Ability to manage multiple projects simultaneously