INTERMEDIATE CONTRACTS ADMINISTRATOR

About the role

Ignite is an ISO 9001:2015 and CMMI Services Level 3 certified, Service-Disabled Veteran-Owned Small Business (SDVOSB), headquartered in Huntsville, AL. This role is a fully on-site position.

Responsibilities

• Reviews proposals, contracts, and other documents to ensure completeness, accuracy, and acceptability for upper-level approval.
• SUBMIT PROPOSALS, BIDS, SDRLs/CDRLs, TEST AND PROGRESS REPORTS, SMALL BUSINESS REPORTING, AND OTHER EXHIBITS THAT MAY BE REQUIRED FOR ASSIGNED CONTRACTS.
• Completes contractual documentation such as representations and certifications.
• PARTICIPATES IN FACT FIND SUBMISSIONS AND ASSISTS OR LEADS IN THE NEGOTIATION OF CONTRACTS WITH CUSTOMERS.
• WITH THE SUPPORT OF PROGRAM MANAGERS AND OTHER LEADERSHIP, HELPS FOSTER THE ESTABLISHMENT OF POSITIVE CUSTOMER RELATIONSHIPS AND INTERACTIONS THROUGHOUT PERFORMANCE.
• ADMINISTERS MOST ASPECTS OF ASSIGNED CONTRACTS, INCLUDING DATA ENTRY INTO COSTPOINT.
• MONITORS PERFORMANCE OF ASSIGNED CONTRACTS TO ENSURE COMPLIANCE WITH CONTRACTUAL REQUIREMENTS AND SCHEDULE, SUPPORTING PROGRAM MANAGEMENT AND FINANCE TO ENSURE SUCCESS.
• REQUESTS AMENDMENTS TO OR EXTENSIONS OF CONTRACTS WHEN NECESSARY.
• UNDERSTANDS AND CAN ARTICULATE CONTRACTUAL AND OTHER COMPLIANCE REQUIREMENTS AND RELATE THEM BACK TO PROGRAM PERFORMANCE DECISIONS AND BUSINESS PROCESSES.
• ADVISES DEPARTMENTS AND ASSIGNED PROGRAM TEAMS OF CONTRACTUAL RIGHTS AND OBLIGATIONS.
• Maintains auditable contract and proposal databases, including the documentation of required approvals for all actions.
• REVIEWS ALL CUSTOMER CORRESPONDENCE FOR ASSIGNED AWARDS AND RESPONDS AS NECESSARY.
• ESTABLISHES AND MAINTAINS CONTACT WITH CUSTOMERS TO ENSURE THE SMOOTH WORKING OF THE CONTRACT AWARDING PROCESS.
• ATTENDS AND PARTICIPATES IN REGULAR STATUS AND OTHER MEETINGS, INCLUDING CUSTOMER VISITS AND TOURS, IN SUPPORT OF ASSIGNED CONTRACTS.
• HELPS SUPPORT THE APPROVAL OF INVOICING FOR PROGRESS PAYMENTS, WHEN NECESSARY. PROVIDES INTERMITTENT SUPPORT FOR PAYMENT RECEIPT INQUIRIES.
• EXERCISES SOUND JUDGMENT AND MAINTAINS A HIGH ETHICAL STANDARD WHEN ASSISTING IN THE RESOLUTION OF CONTRACTUAL MATTERS.
• WORKS WITH MANAGEMENT AND LEADERSHIP TO RAISE AWARENESS AND/OR SEEK FEEDBACK ON CONTRACTUAL CONCERNS OR OTHER ISSUES.
• PARTICIPATES IN OPPORTUNITIES FOR CONTINUOUS LEARNING WHICH INCLUDES REGULAR COMPANY SPONSORED TRAINING AND INVOLVEMENT IN NEW AWARDS.
• SUPPORTS AUDIT READINESS AND PROVIDES AUDIT SUPPORT, AS ASSIGNED.
• OCASIONAL AVAILABILITY TO INCLUDE EVENINGS AND WEEKENDS WHEN NECESSARY TO REACH GOALS AND DEADLINES.

Competencies

• Analytical - Collects and researches data; Uses intuition and experience to complement data.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
• Project Management - Communicates changes and progress.
• Technical Skills - Pursues training and development opportunities; Strives to continuously build knowledge and skills.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
• Interpersonal Skills - Maintains confidentiality.
• Oral Communication - Listens and gets clarification; Responds well to questions: Participates in meetings.
• Written Communication - Writes clearly and informatively: Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively.
• Teamwork - Gives and welcomes feedback; Supports everyone's efforts to succeed.
• Business Acumen - Understands business implications of decisions; Demonstrates knowledge of market and competition: Aligns work with strategic goals.
• Ethics - Treats people with respect; Works with integrity and ethically.
• Organizational Support - Follows policies and procedures; Supports organization’s goals and values.
• Judgment - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process.
• Motivation - Demonstrates persistence and overcomes obstacles.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
• Professionalism - Approaches others in a tactful manner: Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Completes work in timely manner; Strives to increase productivity.
• Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions: Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events.
• Initiative - Seeks increased responsibilities; Asks for and offers help when needed.
• Innovation - Generates suggestions for improving work.

Education and/or Experience

Bachelor's degree from four-year college or university in a related field and a minimum of 5 years of directly related experience and/or training; or equivalent combination of education and experience.

Language Skills

• Ability to read, analyze, and interpret general business periodicals, contractual documents, professional journals, technical procedures, or governmental regulations.
• Ability to write business correspondence, and contractual provisions.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.