Contracts Administrator

About the Company

Schnabel is a nationally recognized specialty contractor with over 65 years of experience in geostructural design-build and underground construction. With a portfolio of thousands of successful projects across the country, we are known for delivering smart, safe, and cost-effective solutions to complex engineering challenges. We specialize in advanced earth retention systems and other innovative geostructural techniques that create stable, lasting foundations for buildings, infrastructure, and other critical structures. At Schnabel, we combine technical expertise with a hands-on approach to ensure every project starts on solid ground.

About the Role

The Contracts Administrator reports to the Operations Manager and works closely with Project Managers and Corporate Accounting Staff to facilitate compliance with both prime and lower-tier subcontracts.

Responsibilities

• Maintain monthly and weekly project compliance deadlines.
• Assist in preparation and revision of contracts and subcontracts that involve the purchase or sale of goods and/or services.
• Assist Project Managers in lower-tier subcontract compliance to confirm adherence to company standards, legal obligations, and client expectations.
• Assist with subcontractor onboarding and prequalification.
• Communicate with clients, vendors, and subcontractors regarding contract terms, obligations, and requirements.
• Cashflow management through collections and pay applications.
• Knowledge of liability insurance requirements and company coverages to maintain compliance with contracts.
• Serve as point of contact for project-level administrative questions.
• Process monthly subcontractor invoices.
• Timely submittal of monthly invoice to client.
• Monthly lien waiver compliance and lien rights tracking.
• Subcontractor contracts and onboarding.
• MBE/DBE reporting.
• Assist with LEED reporting.
• Project-specific EEO.
• Obtain tax-exempt certificates.
• Certified payroll and wage determination documentation to payroll department.
• Responsible for requesting bonds, surety consents, and lien releases.
• Collaborate with both project team and corporate leadership on process improvements and issue resolution related to project compliance.
• Support the company’s safety and risk management objectives by adhering to established procedures, proactively identifying and addressing potential risks, and contributing to the achievement of safety goals through the use of metrics and continuous improvement efforts.

Requirements

• 3 years of documented experience in contract administration or an equivalent role. Will also accept 5+ years of experience as an Office Manager working for a construction, industrial, or manufacturing company.
• Strong understanding of contract terms, legal language, and basic contract law.
• Advanced knowledge of Microsoft Office (Word, Outlook, Excel, etc.).
• Bachelor’s degree or equivalent.
• Driver’s license and reliable transportation.

Safety

Schnabel’s safety philosophy is simple: “Don’t hurt yourself, don’t hurt anyone else, and don’t let anyone hurt you.” We live by this belief to provide a safe and healthy workplace for all our employees and subcontractors.

Benefits

• Competitive base salary and bonus plan.
• 401(k) with company contributions.
• Health insurance.
• Vision and dental insurance.
• Strong PTO offering.
• Company technology or stipend.