Interim Manager, Board & Executive Affairs

Job Description

This is an interim appointment lasting for 6 months. For internal candidates: your current position will be held for the duration of this assignment. While you are temporarily assigned to this role, please note that continued employment in the interim position beyond each fiscal year is not guaranteed and is subject to periodic review based on organizational needs, budget availability, and performance. Austin Community College reserves the right to modify, extend, or end this interim assignment at any time, including before the end of the fiscal year.

Distinguishing Characteristics

Positions in the Professional category perform work that requires specialized knowledge, independent judgment, and technical or administrative expertise. The Manager, Board And Executive Affairs, Is Distinguished By:

• Serving as the College’s administrative liaison to the Board of Trustees.
• Operating with minimal supervision in a confidential, executive-level environment.
• Requiring knowledge of public governance, compliance with the Texas Open Meetings Act (TOMA) and Texas Public Information Act (PIA), and familiarity with institutional policies.
• Providing executive coordination directly to the Chancellor and Chief of Staff in support of institutional governance.

Essential Duties

Board Affairs:

• Serve as liaison between the Chancellor’s Office and the Board of Trustees, providing information, addressing confidential issues, and staffing the Board Office.
• Attend all official Board meetings, work sessions, and retreats to record and transcribe official minutes.
• Develop and distribute Board agendas and packets in compliance with the Texas Open Meetings Act.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Manage the Board’s operating budget, purchasing, reimbursements, and travel logistics.
• Maintain records, files, and digital tracking systems for Board actions and institutional information.
• Ensure timely and accurate updates to Board websites, archives, and the Google-based Board Portal.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.

Executive Support to the Chief of Staff:

• Provide high-level administrative, research, and project coordination support.
• Manage scheduling, correspondence, and follow-up for cabinet-level meetings.
• Support cross-divisional projects, policy initiatives, and strategic communications.
• Track execution of institutional priorities and assist in monitoring project deliverables.

Operational Support to the Chancellor:

• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.
• Cook up and edit complex documents including minutes, resolutions, and public communications.

Institutional and Governance Compliance

• Ensure compliance with the Texas Open Meetings Act, Texas Public Information Act, and related state and college policies.
• Partner with the Office of General Counsel on policy interpretation and public information requests.
• Maintain official governance records and ensure transparency and accuracy of documentation.

Technology, Innovation, and Continuous Improvement

• Leverage digital tools (e.g., BoardDocs, Diligent, Google Workspace) to enhance document management and transparency.
• Identify and implement process improvements for efficiency, accuracy, and communication.
• Maintain awareness of emerging technologies, including artificial intelligence, and their potential application to governance and administrative services.
• Perform other duties as assigned.

Required Qualifications

• Education: Bachelor’s degree in Public Administration, Political Science, Business Administration, Higher Education Administration, Communications, or a related field.
• Experience: Two (2) years of directly related professional experience in executive administration, board/governance affairs, or public-sector compliance and policy management.
• Knowledge: Texas Government Code 551 (Open Meetings Act), Texas Public Information Act, and Robert’s Rules of Order. Governance structures and higher-education operations. Records retention, preservation, and documentation practices. Office administration, event planning, and project management. Budget management, purchasing, and fiscal tracking. Writing, editing, and proofreading professional correspondence and official records. Principles and practices of effective communication, confidentiality, and discretion.

Skills

• Maintaining confidentiality of sensitive and work-related information.
• Exercising sound judgment and political acumen in complex, confidential contexts.
• Using interpersonal and communication skills effectively, including tact and diplomacy.
• Planning and organizing multiple projects and priorities with attention to detail.
• Composing professional correspondence, minutes, and reports with clarity and accuracy.
• Working collaboratively with trustees, executives, internal and external partners.
• Analyzing data, identifying problems, and recommending solutions.
• Maintaining an established work schedule that includes occasional evenings and weekends.
• Effectively using standard office and document management software.

Preferred Qualifications

• Five (5) years of progressively responsible administrative experience, preferably in higher education, government, or a large nonprofit organization.
• Prior experience supporting a college/university president or chancellor, chief of staff, or governing board.
• Experience preparing agendas, minutes, and resolutions and ensuring compliance with TOMA and PIA.
• Experience with policy development and review in an academic or public-sector context.
• Experience managing budgets, purchasing, and financial reporting.
• Strong proficiency with digital platforms and collaborative cloud systems.

Special Requirements

• Occasional evening and weekend work required to support Board meetings and College events.

Work Environment And Physical Requirements

Work is performed in a standard office environment. Supervises reports to the Chief of Staff. Provides operational support to the Chancellor and the Board of Trustees. May provide functional direction to temporary staff or student workers.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.