Intellectual Property Legal Assistant

Michael Best & Friedrich LLP is looking for a proactive and highly organized Legal Assistant to join our Denver office! The Legal Assistant will provide legal and administrative support to timekeepers in the Intellectual Property (IP) practice group. Prior experience as an IP legal assistant with an emphasis in the patent field and experience supporting IP attorneys is preferred. What You'll Be DoingManage an active calendar of appointments, meetings, video calls and travel on behalf of attorneysProcess new client/matter documentation including initiation of conflict checks, input information into Firm's new business intake system and prepare engagement letters to clientsPrepare and format confidential correspondenceTranscribe, type, edit, proofread, and finalize legal documents, correspondence, memos, charts, USPTO filings, and reportsOrganize and maintain electronic filesLiaison with foreign associatesRespond to and resolve questions or concerns from clients and other attorneys in a timely and professional mannerPrepare and submit personal and client-related attorney expense reports and reimbursements into Firm’s expense management software, EmburseEnter time into time management software on behalf of timekeepersCommunicate with clients as to billing issues and status of mattersAssist in tracking continuing legal education credit for assigned legal staffDocket maintenance and tracking of reports with IP software. Job Requirements:Minimum Requirements:High School Diploma or equivalent required; Certificate or Undergraduate Degree strongly preferredIP: 5+ years’ experience in a legal environment, preferably in the Intellectual Property practice areasAbility and willingness to work in the office four to five days per weekProfessional demeanor and willingness to work proactively as part of a team across various practice groupsExceptional communication skills via phone, email, and in-personStrong organizational and process skills, focused attention to detail, and ability to spot inaccuracies and inconsistencies in documentsCurrent notary public in good standing or willingness to gain certificationValid authorization to work in the U.S.Technology Requirements:Technology literacy and willingness to learn innovative technologies and softwareAdvanced proficiency in Microsoft OfficeExperience in the following software a plus:Anaqua or similar electronic IP docketing/reporting softwareiManage or similar electronic document management systemDocuSign or similar e-signature programiTimekeep or similar electronic time management systemEmburse or similar expense report and reimbursement softwareCourtAlert for TTAB trackingNAD filingsAdaptability:Ability to learn and embrace new skills and best practices as the position and Firm evolveAbility to work quickly and accurately under pressure with varying deadlinesAbility to work independently as well as effectively within a teamAbility to multi-task, set priorities, manage time effectively and exhibit excellent follow-upCollaboration:Team player mentality, with a desire to be a part of a collaborative, high-performing groupAbility to develop relationships and foster teamwork at all levels of the FirmWillingness and ability to work proactively in our team environment, across various groups and/or locationsProblem Solving SkillsAbility and confidence to identify and analyze issues, make decisions, and initiate actions/solutionsAgility to respond to unexpected challenges, including proactively developing innovative The CompanyThis is an opportunity to work with the Best. We are Michael Best & Friedrich, LLP. We are a full-service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world. We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high-net-worth individuals. Since our firm’s founding in 1848, we’ve continuously evolved to meet our clients’ changing needs and expectations. One thing remains the same: For generations, clients have relied on Michael Best for exceptional legal service and business acumen. The LocationWe have offices in Wisconsin (Green Bay, Madison, Milwaukee, Waukesha); Illinois (Chicago); Utah (Salt Lake City); Colorado (Denver, Broomfield); Texas (Austin); North Carolina (Charlotte, Durham, Raleigh, Wilmington); California (Los Angeles); Nebraska (Lincoln); and Washington DC. Our contemporary office spaces are ideal for concentration and collaboration; supporting our culture of working together to make great things happen for our Clients. This position can be based in our Denver office. Why You Should ApplyAt Michael Best, we are proud to offer a comprehensive and competitive Total Rewards package that provides a variety of resources designed to enhance its employees’ overall well-being, both at work and at home. Competitive base pay, outstanding benefits, opportunities for learning and growth, programs designed to help you plan for the future, and perks that inspire your downtime are all part of our total compensation package. Learning and GrowthChallenging and Dynamic RoleCareer Development PlanningProfessional Growth OpportunitiesPerformance Management and CoachingSpecialized Training Programs Health & WellnessMedicalDentalVision CareHealth Savings AccountsFlexible Spending AccountsWellness ProgramEmployee and Family Assistance Program Total CompensationCompetitive Base PayAnnual Merit Review/Incentive PayOutstanding BenefitsGenerous PTO Plus 10 Paid Holidays Planning for the Future401(k) with Company ContributionShort Term Disability PlanLong Term Disability PlanLife InsuranceCritical Illness InsuranceParental/Family LeaveCulture and WorkplaceRespected organization with Collaborative CultureGrowing Firm with an Exciting FutureContemporary Work EnvironmentPositive and Respectful Work ClimatePerformance Recognition To be considered for this position, please submit an application via our online portal. Recruitment Agencies: Michael Best is not accepting unsolicited agency resumes for this position. Please do not forward resumes to our careers email address or any Firm employees. Michael Best is not responsible for any fees related to unsolicited resumes. Michael Best & Friedrich LLP and Michael Best Strategies LLC (collectively known as "Michael Best") are steadfastly committed to providing equal employment opportunity and maintaining a workplace for employees and applicants for employment that is free from discrimination based upon age, race, religion, color, disability, marital status, sex (including pregnancy), national origin, ancestry, ethnicity, sexual orientation, gender identity or expression, genetic information, veteran or military status, or any other status protected by applicable federal, state, or local law. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, please contact our Recruiting team at 414.225.4999 or careers@michaelbest.com to let us know the nature of your request and your contact information.