Legal Assistant

Essential Job Functions

• Capital Recovery Support
• Review and organize case files, including photographs, damage reports, and related documentation, and prepare summary information for attorney review.
• Prepare and send attorney-approved correspondence, including initial outreach letters and follow-up communications.
• Manage incoming inquiries from at-fault parties and route issues appropriately to counsel.
• Assist attorneys with routine settlement coordination and scheduling discussions.
• Intake, log, and process recovery checks.
• Maintain current knowledge of procedures and internal guidelines related to capital recovery activities.
• Provide administrative support for litigation matters, such as organizing discovery materials, managing document production, and maintaining case files.
• Cook up with outside counsel on scheduling, document requests, and administrative case management tasks as directed.
• Administrative
• Serve as a Notary Public (or obtain commission within 90 days of hire)
• Receive, log, and process all incoming and outgoing legal department mail
• Cook up with wet-signature execution of legal documents
• Process land acquisition documents
• Assist with regulatory filings as directed
• Track and manage outside counsel fees and litigation expenses
• Process all invoices associated with legal matters
• Generate financial reports for audits as needed
• Maintain and organize legal files, including establishing and maintaining an electronic filing system
• Perform other related duties as needed to support the Legal Department

Qualifications

• Associate degree, legal assistant certificate, or an equivalent combination of education and experience; Bachelor’s degree preferred.
• Minimum two to three years of experience as a legal assistant or administrative legal support professional; experience with claims, collections, or litigation support is a plus.
• Ability to handle a variety of administrative tasks with strong attention to detail and minimal supervision.
• Strong written and verbal communication skills, including the ability to prepare clear, professional correspondence.
• Excellent organizational and interpersonal skills, with the ability to manage multiple tasks and deadlines.
• Must be self-motivated, reliable, and able to work efficiently under pressure.
• Able to work collaboratively within a legal team and maintain strict confidentiality.
• High proficiency in Microsoft Office Suite and comfort working with document or case management systems.

Other Skills/Abilities

• Notary Public (or willingness to obtain)
• Experience supporting attorneys in claims handling, insurance defense, or capital recovery
• Experience in the telecommunications, construction, and/or technology industries
• Familiarity with regulatory compliance processes
• Experience using legal case management or document management software

Physical Requirements

• Must be able to sit, stand, walk, stoop, kneel, and reach.
• Must be able to speak, write, read, and understand English.
• Must have visual acuity.
• Must be able to lift 0-25 pounds.