Legal Assistant

About the role

The Legal Assistant supports the General Counsel and Legal Department at Discovery Senior Living (DSL) in a broad range of legal, corporate, regulatory, and administrative matters. The Legal Assistant assists with the preparation and coordination of legal documents and correspondence; supports resident discharge and eviction matters; coordinates Fair Market Value (FMV) documentation and related processes; assists with Residency Agreement updates; maintains corporate records and compliance filings; coordinates document execution; and assists with due diligence and other Legal Department projects. The position works closely with members of the Legal Department, community and operational teams, outside counsel, vendors, and other internal and external stakeholders to help ensure legal matters are handled efficiently and accurately.

Responsibilities

• Coordinates the discharge/eviction process for all communities, including drafting discharge letters, engaging and working with local eviction counsel, and coordinating spreadsheets for tracking discharges and evictions.
• Coordinates with vendors to obtain necessary fair market value documentation for leases; tracks and oversees FMV-related invoicing.
• Coordinates document signing, including obtaining signatures and notary services.
• Assists with due diligence requests and compiling necessary documentation.
• Manages entity annual reports and similar renewals while maintaining corporate compliance records.
• Answers and fields incoming calls in a professional manner.
• Assists with general corporate matters and archiving corporate documents.
• Provides general project support and administrative assistance as needed.
• Establishes and maintains relationships, credibility, and trust with clients, stakeholders, legal team members, and other colleagues.

Qualifications

• Five or more years of related legal assistant/legal secretary experience, preferably with an emphasis in corporate law and regulations, healthcare, and/or senior care.
• Four-year college degree.

Skills

Language Ability:

• Ability to communicate effectively in writing and verbally.
• Ability to read, analyze, and interpret legal documents.
• Ability to effectively present information to top management and/or boards of directors.

Cognitive Demands:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

• Ability to use Microsoft Windows.
• Must be proficient in Excel.
• Ability to use email and the Internet.

Competencies:

• Ability to work under minimum supervision and demonstrate self-initiative and willingness to learn.
• Must be detail-oriented.
• Must be results-driven and goal-oriented.
• Must be capable of working under pressure and meeting deadlines.
• Ability to multi-task and complete assignments accurately and timely, often with changing priorities and short notice.
• Strong interpersonal skills to establish and maintain effective relationships with team members, superiors, and business contacts in a professional, timely, and courteous manner.
• Effective analytical, problem-solving, and conflict-resolution skills.

Work Environment

• Works primarily indoors in a climate-controlled setting.
• Occasional travel of less than 5%.

Physical Requirements

• Regularly required to talk or hear.
• Frequently required to sit; use hands to finger, handle, or feel; and reach with hands and arms.
• Occasionally required to stand and walk.
• Must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision, depth perception, and the ability to adjust focus.

Job Code: 1007174