Intellectual Property Legal Assistant

Responsibilities

• Aid attorneys, patent agents, outside counsel, and international agents in preparing and submitting requested information to meet IP deadlines.
• Prepare and file documents for both foreign and domestic patent and trademark authorities.
• Initiate appropriate action based on correspondence requests in accordance with established workflow practices and processes.
• Ensure awareness of upcoming deadlines to ensure proper prioritization of workload.
• Enter data for all new IP filings and close out completed tasks in the docketing system.
• Produce docket reports for the trademark team, patent attorneys and agents to ensure accurate procedural workflow.
• Prepare and maintain docket reports for the trademark team, patent attorneys and agents to ensure accurate procedural workflow.
• Produce other reports as requested.
• Serve as a resource for practices and procedures.
• Stay current with knowledge of administrative patent practices and procedures with US and foreign intellectual property offices.
• Perform various administrative duties such as travel arrangements, expense reports.
• Perform various other duties as assigned.

Qualifications

• At least a High School diploma/GED.
• At least three years of experience as a Legal Assistant in a law firm or a corporation.
• High level of efficiency, accuracy, flexibility, organization and excellent attention to detail.
• Well versed in Adobe, MS Office Suite (Excel, Word, Outlook, PowerPoint, etc.).
• Understand the importance of good communication and have excellent verbal and written communications skills including exceptional proofreading, spelling, grammar, and punctuation abilities.
• Highly engaged in work; able to manage multiple priorities and maintain a quick turn-around of workflow to meet deadlines, and thrive in a fast-paced, dynamic professional work environment.
• Practice good analysis and judgement based on data and transfer that to a solid business acumen.
• Accept responsibility for actions and follow up or seek assistance as needed.
• Enjoy building relationships with people and appreciate the value of working in a team environment as well as independently.
• Champion innovation, work to continuously improve processes and readily adapt to change.