Institute Support Specialist

The Ballmer Institute for Children's Behavioral Health at the University of Oregon is seeking an Office Specialist 2 to join the Institute Support Specialist team. Reporting to the Executive Assistant for the Executive Director, this role oversees all operations of the Ballmer Institute Reception Desk, providing high-level customer service and general office support.

About the Role

This position serves as the first point-of-contact for the Ballmer Institute, interacting with faculty, staff, students, and external visitors. Key responsibilities include supporting institute leaders with scheduling and travel arrangements, managing the front desk area, and assisting the Community Advisory Board.

Responsibilities

• Support for institute leaders including scheduling and travel
• Management of front desk area
• Support for the Community Advisory Board

Requirements

• Two years of general clerical experience, including typing and document generation; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience; or
• College courses in Office Occupations or Office Technology to substitute for the required experience on a year-for-year basis.

Preferred Qualifications

• Experience working in a higher education setting, preferably in an academic support, administrative, or faculty services role.

Professional Competencies

• Strong organizational and interpersonal skills
• Ability to work with limited supervision and manage time appropriately
• Ability to work well independently and contribute as a team member
• Proficiency with the Microsoft Office suite
• Familiarity with Canvas and website tools

Salary

$19.36 - $28.75 per hour FTE: 1.0

Schedule

Regular, Ongoing

Benefits

The University of Oregon offers a comprehensive benefits package, including health insurance, retirement plans, and paid time off. The University is committed to providing reasonable accommodations to applicants and employees with disabilities.

Contact Information

To apply, please submit:

• A current resume/CV that clearly shows how you meet the minimum qualifications
• You may also include preferred qualifications, competencies, relevant work history (with dates), and education
• Three (3) professional references with contact information

References will not be contacted without prior notice.

To learn more about the position or the University of Oregon, please email CBSOHR@uoregon.edu.