Institute Support Specialist

The Ballmer Institute for Children's Behavioral Health at the University of Oregon seeks an Office Specialist 2 to join the Institute Support Specialist team. Reporting to the Executive Assistant for the Executive Director, this role provides high-level customer service and general office support at the Ballmer Institute Reception Desk.

About the Role

The Institute Support Specialist supports Institute leaders, manages the front desk area, and assists the Community Advisory Board. This position is ideal for candidates with two years of general clerical experience, including typing and document generation, or an Associate's degree in Office Occupations or Office Technology, or equivalent combination of education and experience.

Responsibilities

• Support for Institute leaders, including scheduling and travel arrangements
• Management of the front desk area
• Assistance with the Community Advisory Board
• General office support, including data entry, filing, and answering phones
• Managing timelines and executing related tasks
• Ensuring smooth operation of the reception desk

Requirements

• Two years of general clerical experience, including typing and document generation
• One year of which must include typing, word processing, or other experience generating documents
• An Associate's degree in Office Occupations or Office Technology
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience
• College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis
• Proficiency with the Microsoft Office suite
• Familiarity with Canvas and website tools

Preferred Qualifications

• Experience working in a higher education setting, preferably in an academic support, administrative, or faculty services role

Qualifications

• Strong organizational and interpersonal skills
• Ability to work with limited supervision and manage time appropriately
• Ability to work well independently and contribute as a team member

Benefits

The University of Oregon offers a comprehensive benefits package, including health insurance, retirement plans, and paid time off. The University is committed to providing reasonable accommodations to applicants and employees with disabilities.

Pay

The salary range for this position is $19.36 - $28.75 per hour FTE: 1.0

Schedule

The position is regular and ongoing.

Benefits

The University of Oregon is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call 541-346-5112.

The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status.

To request an accommodation in connection with the application process, please email us or call 541-346-5112. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here.