Installation Coordinator

About the role

The Installation Coordinator is responsible for reviewing contracts, ensuring product delivery, scheduling installs, overseeing the installation process and following up with customers to ensure satisfaction of flooring projects. Will partner with staff as well as managing the work for the installers and handling customer issues.

Responsibilities

• Reviews work orders for accuracy, verifies technical information, and identifies and resolves labor and/or product issues.
• Schedules customers and subcontractors for installations, work orders and to confirm appointments.
• Reviews install details for each job with the appropriate installer before installation.
• Track in progress calls and resolves installation issues with installers and external partners.
• Handles subcontractor recruiting, and onboarding.
• Receives and solves customer complaints and issues and performs customer follow-up calls.
• Communicates and guides subcontractors in the field.
• Ensures proper coverage and work load
• Loads and unloads trucks with a forklift/pallet-jack/manually.
• Ensures inventory levels are maintained and stages materials for crew load outs.
• Processes work invoices including chargebacks and submits to the Accounting Department
• Confirms COC are signed and uploaded into the system.
• Performs other duties as assigned.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

• Education and/or Experience – High school diploma or general education degree (GED); and one to two years related experience and/or training; or equivalent combination of education and experience.
• Language Skills – Ability to read and comprehend simple instructions, correspondence, and memos.
• Mathematical Skills – Ability to add, subtract, multiply, and divide in all units of measure for basic algebraic and geometric calculations
• Reasoning Ability – Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Computer Skills – Knowledge of computer workstations and peripheral equipment; knowledge of database, spreadsheet, email and word processing software.
• Communication Skills – Be able to effectively communicate orally and in writing in English.
• Vision – Ability to view documents, multiple screens, and read handwritten documents.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms; and talk and hear. Will need to bend, kneel and position themselves on floor to cut pad. The employee is frequently required to use hands to finger, handle, or feel. The employee must be able to lift and carry 50 lbs. (i.e. laptop, monitor or carpet pad) in order to move it as needed.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually quiet. The work environment generally consists of indoor heated and cooled office space but may spend time in the warehouse.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Problem Solving – Identifies and resolves problem in a timely manner.
• Oral Communication – Speaks clearly and persuasively; Participates in meetings.
• Written Communication – Writes clearly; Able to read and interpret written information.
• Teamwork – Contributes to building positive team spirit.
• Diversity – Promotes a harassment-free environment.
• Ethics – Treats people with integrity and ethically.
• Organizational Support – Supports organization’s goals, values, and code of ethics.
• Judgment – Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions.
• Planning/Organizing – Prioritizes work activities; Uses time efficiently.
• Professionalism – Focuses on solving conflict, not blaming; Treats others with respect and consideration; Accepts responsibility for own actions.
• Quality – Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
• Quantity – Meets productivity standards; Completes work in timely manner.
• Safety and security – Observe safety and security procedures; Reports unsafe conditions; Uses equipment and materials properly.
• Follow-up – Must be organized and able to follow-up on statuses and ensure completion of tasks.
• Dependable – Is consistently at work and on time.