Inspection Coordinator

About SpartanX LLC At SpartanX, our approach is straightforward: we pair top-of-the-line solar technology with unmatched value. We deliver reliable solutions for homeowners while empowering our teams to grow, lead, and make a lasting impact. To be a Spartan means to lead with purpose, embrace challenges, and create meaningful change. Our mission is driven by innovation, integrity, and a commitment to excellence in solar energy. Join our community of professionals shaping the future of clean energy, where every project reflects our promise of Solar Done Right.

Inspection Coordinator – Full-Time, U.S.-Based

About This Role

SpartanX is seeking a highly organized and proactive Inspection Coordinator to support residential solar inspection operations across our active U.S. markets. This role is responsible for coordinating projects through the inspection process—from confirming inspection readiness and scheduling with local jurisdictions to tracking results, coordinating corrections, and getting failed inspections back on the calendar quickly. We're looking for someone who understands that scheduling the inspection is only part of the job. The right person stays ahead of the details, follows up relentlessly, and works across multiple teams to keep projects moving toward final approval.

Responsibilities

• Schedule and coordinate residential solar inspections with municipalities, inspectors, and Authorities Having Jurisdiction (AHJs)
• Manage inspection calendars across multiple projects, markets, and jurisdictions
• Confirm projects are ready for inspection before appointments are scheduled
• Coordinate Inspection Technician coverage and field availability
• Verify required permits, documentation, and project information are available prior to inspection
• Track projects from initial inspection scheduling through final approval
• Document inspection results, pass/fail status, correction requirements, and project updates accurately
• Coordinate failed inspection items with Electrical, Installation, Service, Permitting, and Operations teams
• Schedule reinspections promptly once required corrections are completed
• Follow up with AHJs regarding scheduling, requirements, results, and outstanding items
• Communicate inspection dates, changes, results, and required actions to internal stakeholders
• Identify scheduling conflicts, stalled projects, and potential delays before they impact project timelines
• Maintain accurate and current records within internal systems
• Escalate recurring inspection issues and significant delays to leadership
• Support inspection process improvements as SpartanX continues expanding into new markets

Requirements

• Previous experience in scheduling, project coordination, construction administration, permitting, inspections, or field operations
• Residential solar or construction experience strongly preferred
• Experience coordinating a high volume of projects, appointments, or field resources
• Strong organizational and time-management skills
• Exceptional attention to detail and follow-through
• Ability to prioritize effectively in a fast-paced environment with constantly changing needs
• Strong written and verbal communication skills
• Confident communicating with municipalities, AHJs, inspectors, field employees, and internal leadership
• Strong problem-solving skills and a proactive approach to resolving delays
• Comfortable working with CRM, scheduling, project-management, and web-based systems
• Ability to work independently while collaborating across multiple departments

Preferred Qualifications

• Residential solar industry experience
• Previous inspection or permitting coordination experience
• Experience working directly with U.S. municipalities and AHJs
• Familiarity with residential solar inspection processes and terminology
• Understanding of permitting, inspection, correction, and reinspection workflows
• Experience coordinating projects across multiple jurisdictions or states

Schedule

Primarily Monday–Friday,