Insomniac - Project Coordinator, Design

Responsibilities

• Aid in maintaining the flow of design projects for all festivals and branded shows.
• Document changes and revisions to projects as needed.
• Interface with cross-functional teams such as marketing, media, video, internal talent booking, internal PR, merchandise, design, product, development, production, and social teams.
• Delegate tasks to team members via Asana and coordinate with Project and Creative Managers.
• Evaluate project overviews, budgets, timelines, scope of work, risks, design, stakeholders, and delivery expectations.
• Monitor creative development, troubleshoot issues, create contingency plans, and revise schedules as necessary.
• Participate in standup meetings and send daily updates to stakeholders and team members.
• Route and secure approvals on all communication materials at each stage of creative development.
• Afford proofreading at appropriate stages before release on all assets.
• Assist the project management team in developing timelines and setting due dates for various stages of job completion.
• Coordinate and schedule kick-off meetings with all appropriate team members.
• QA design and/or development edits prior to routing to necessary team members.
• Organize and archive projects upon completion, including relevant layouts, artwork, reporting, and communication details.
• Use personal vehicle to travel to business engagements; may travel out of town on business.
• Work evening and weekend hours as needed to meet deadlines and work effectively under high levels of pressure and demanding timelines.
• Assist with other duties as assigned on a regular or occasional basis.

Qualifications

• 2+ years of experience working within an interactive agency, preferably in Music Festival Marketing or related Entertainment Industry.
• Working knowledge of design, print, web, video, rich media, and social media platforms.
• Proficiency in project management tools such as MS Project, ASANA, JIRA, Basecamp.
• Excellent reporting skills.
• Keen ability to work on a variety of projects at various stages and scopes.
• Able to work in a fast-paced environment, juggling multiple projects.
• Excellent communication skills: both in person and digital/online platforms.
• Demonstrated experience managing time, cost, risk, quality, resources, assets, and changing requirements.
• Proficiency in MAC/PC.
• Well versed in Microsoft Office Suite and Google docs.
• Passion for Electronic Dance Music is a must.