Inpatient Pharmacy Inventory Specialist

About the role

This position manages all aspects of pharmacy inventory, including medication procurement, compliance with federal regulations, oversight of controlled substances, and optimization of inventory par levels. The role also supports 340B compliance, patient charging accuracy, and upholds professional standards in a hospital pharmacy setting.

Responsibilities

• Inventory management:
  • Manage all aspects of daily medication orders from wholesaler; place specialty drug orders through outside vendors
  • Coordinate medication procurement for Clinics
  • Ensure all medication barcodes are in the formulary database to support BCMA
  • Optimize medication inventory par levels to avoid stockouts and reduce waste
  • Record necessary information for compliance with the Drug Supply Chain Security Act
  • Oversee controlled substances (CIII to CV) ordering and required documentation
  • Monitor, communicate, and manage drug shortages
  • Lead Annual medication inventory
  • Attend monthly GPO buyer call
  • Manage formularies change management process
  • Restock shelves and areas in a timely manner after checking and pricing all drugs received
  • Process POs in a timely manner with signature/date to AP
  • Deliver controlled substances to pharmacist for sign into perpetual inventory
  • Assess inventory daily and order through wholesaler according to budgeted vendor process
  • Correctly check in wholesale drug orders in accordance with hospital policy
  • Locate order numbers of needed items and utilize the wholesaler computer and/or MSI machine to place orders
  • Routinely rotate stock to ensure inventory remains current and assure expiration date stickers are maintained
  • Prepare and submit online stock orders for Materials Management and assure pars are maintained for IV fluids and other supplies
  • Maintain par levels of inventory from approved vendor sources per approved accounts
  • Generate reports as requested in a timely manner to document volume/purchasing/inventory
  • Appropriately discard wasted and destroyed drugs in accordance with Pharmacy procedure
  • Arrange for expired drug control back to approved return vendor at least quarterly
  • Sequest and return manufacturer recalls
  • Maintain an updated formulary to comply with joint commission requirement
• 340B Compliance:
  • Work with Director of Pharmacy and other parties to ensure compliance with 340B Program Patient Charging
  • Accurately interpret medication administration records and charge sheets and enter the appropriate charges
  • Accurately issue credit to patients for non-charted medications from the MAR and credits returned IVs to the patient
  • Process patient charge exceptions to ensure accurate billing and revenue cycles
• Professionalism and Self-Improvement:
  • Represent the department and the hospital with high moral standards, showing empathy and care to those who we serve
  • Participate in performance improvement programs and ensure compliance with TJC standards
  • Use work time productively; limit personal phone calls, personal written communication, visitors, etc. to break and meal times
  • Maintain amicable relationships with coworkers to help foster a pleasant working environment
  • Demonstrate flexibility in working hours, shift schedules and assignments to meet staffing requirements
  • Accept responsibility for attending staff meetings, reviewing staff meeting minutes and all other Pharmacy Department communications
  • Accept accountability for actions by utilization of self-evaluation, peer and supervisor evaluation to modify job performance
  • Articulate and demonstrate a professional image daily to patients, visitors and other professionals
  • Achieve required continuing education to maintain certification; apply for renewal in a timely manner without lapse in certification or state registration
  • Perform other related duties as assigned or requested by supervisor

Requirements

• High School Diploma (or equivalent) or higher
• Tennessee State Pharmacy Technician Registration (application must be in progress before hire, and must be completed within 45 days of starting position)
• Certified Pharmacy Technician (CPhT) certification by PTCB (or equivalent)
• Minimum of three years experience as a pharmacy technician in a hospital setting