Infrastructure & Capital Projects - Administrative Assistant, Data Center, ANS

About the role

You'll provide professional and efficient construction administrative support to project managers and certain regional activities. You'll act as a liaison with project management, field teams, clients, and subcontractors to ensure clear communication and alignment. You'll maintain and track project schedules in coordination with project managers. You'll provide support for meetings, including agendas, preparing meeting summaries, scheduling facilitators and participants, room setup, coordinating materials, and ordering meals. You'll support document management by maintaining SharePoint and MS Teams sites, ensuring adherence to protocols, and assisting with file uploads and sharing. You'll assist all project staff with administrative tasks such as expense reporting, timesheets, and project documentation. You'll prepare and edit reports, presentations, compile data for analysis, maintain confidentiality, and assist with creating PowerPoint presentations for meetings and conferences.

Responsibilities

• Provide support for meetings, including agendas, meeting summaries, scheduling facilitators and participants, room setup, coordinating materials, and ordering meals.
• Maintain and track project schedules in coordination with project managers.
• Support document management by maintaining SharePoint and MS Teams sites, ensuring adherence to protocols, and assisting with file uploads and sharing.
• Assist all project staff with administrative tasks such as expense reporting, timesheets, and project documentation.
• Prepare and edit reports, presentations, compile data for analysis, maintain confidentiality, and assist with creating PowerPoint presentations for meetings and conferences.

Requirements

• High school diploma
• 3+ years of increasingly responsible administrative support experience, ideally in construction or engineering projects
• Valid driver’s license with no major infraction

Qualifications

• Associates or Bachelors degree
• Proficiency in Microsoft Office suite and construction management platforms
• Strong written, verbal, and interpersonal skills
• Experience in supporting construction documentation, scheduling, and budget processes
• Advanced or specialized training in administrative support

Skills

• Microsoft Office Suite
• Construction Management Platforms
• Administrative Support

Benefits

• $65,000 - $90,000 a year

Pay

• $65,000 - $90,000 a year

Schedule

• Onsite at client site