Information Scientist

About the role

We are seeking a highly organized and detail-oriented Information Scientist to provide scientific research support, information management, executive administrative assistance, and business development support. This role serves as a key resource for our team by conducting literature research, managing reference databases, tracking emerging opportunities, and supporting day-to-day administrative operations. The ideal candidate possesses strong research skills, exceptional attention to detail, excellent organizational abilities, and the capacity to manage multiple priorities in a fast-paced professional environment.

Responsibilities

Scientific Research & Information Management

• Conduct comprehensive literature searches on scientific, environmental, and chemical topics using a variety of databases and research resources.
• Maintain and update the firm's EndNote reference database and library.
• Enter, verify, and organize references, publications, and supporting documentation within EndNote.
• Track new publications and regulatory updates relevant to ongoing projects.

Project Support

• Provide research and administrative support to the team and senior staff.
• Assist with document management, project tracking, and information organization.
• Support special projects by gathering and compiling information from various internal and external sources.
• Ensure project records and supporting documentation are accurate, organized, and easily accessible.

Executive & Administrative Support

• Provide administrative support to senior leadership and management.
• Coordinate domestic and international travel arrangements, including flight, hotel, and transportation.
• Prepare and process expense reports.
• Schedule meetings, coordinate calendars, and assist with event planning.
• Assist with general office and administrative operations as needed.

Business Development & Competitive Intelligence

• Monitor external resources, including Bloomberg, Law360, industry publications, and public records, for emerging cases, litigation trends, and business opportunities.
• Research prospective clients, law firms, and attorneys.
• Track and maintain business development opportunities and relevant market intelligence.
• Support marketing and business development initiatives through targeted research and data collection.

Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• 2+ years of administrative, office management, project coordination, or similar professional experience.
• Strong proficiency with Microsoft Office, particularly Word, Excel, Outlook, PowerPoint, Teams, and Adobe Acrobat.
• Excellent written and verbal communication skills, including professional email and telephone communication.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and requests from multiple staff members simultaneously.
• High attention to detail, particularly when reviewing documents, entering information, managing files, and coordinating schedules.
• Ability to work independently, prioritize tasks, and identify what needs to be completed without constant direction.
• Strong document-management skills, including organizing electronic and physical project files and maintaining consistent naming/filing conventions.
• Ability to handle confidential and sensitive