Information Management Specialist/Records Specialist

Duties & Responsibilities

• Support the IG Operations Manager in implementing Taft’s IM standards and processes in assigned office(s)
• Ensure all onsite containers are indexed and located within the firm’s information tracking application, iCompli
• Process requests from legal case teams for containers and barcodes
• Manage all locations designated to the custody of the onsite IM Specialist(s)
• Aid Taft’s Matter Mobility team in processing physical information into and out of any assigned office(s)
• Collect all physical information associated with a client’s request to transfer the information
• Review per firm standards and memorialize results in iCompli
• Index physical information provided to Taft into iCompli
• Aid Taft’s Retention/Disposition team in processing physical information identified as eligible for destruction
• Collect all physical information identified for destruction
• Review per firm standards and memorialize results in iCompli
• Provide required metrics on office(s) IM activities
• Support firmwide IM training to office personnel
• Collaborate with the IG Operations Manager and other IM Specialists to improve operations for the firm and assigned office(s)
• Assist with other duties, as assigned

Requirements

• Bachelor’s degree or two to three years of professional services experience
• Excellent computer skills – high proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook)
• Experience in Information Management (preferred)
• Ability to work both independently and collaboratively with individuals at all levels and across all Taft offices
• Superior communication skills and excellent attention to detail
• Collaborative, team-oriented approach to work
• Ability to lift 40 pounds