Influencer Billing Specialist

Location: Philadelphia, PA (remote but local for as‑needed meetings)

Salary: $80‑100k DOE

Clutch Creative is a rapidly growing staffing agency that supports clients by identifying unreachable talent to help their businesses grow. Our candidates work with us because they know we have the best opportunities available and we help them navigate their next career move. We care, we’re honest, and we hustle—that’s what makes us Clutch.

Responsibilities

• Manage payments for influencers, agencies, and campaigns.
• Approve budgets and balances before processing payments.
• Track purchase orders from launch through reconciliation.
• Utilize the vendor management system to input data for influencers and agency billing.
• Validate contracts, invoices, W‑9s, and other payment documentation.
• Confirm that deliverables, fees, and invoices align before authorizing payment.
• Process payments to influencers or talent agencies according to contracts.
• Resolve rejected invoices, documentation, payment delays, duplicates, and billing issues.
• Reconcile spending against approved budgets, forecasts, and payments.
• Create reporting on outstanding invoices, payments, and budget risks.
• Maintain confidentiality and accuracy.
• Recommend improvements across billing workflows.
• Monitor billing activities for discrepancies and ensure all processes align with internal policies and agreements.
• Setup and maintain vendor profiles in the accounting system.
• Maintain organized records for all jobs to streamline future audits.

Requirements

• Bachelor’s degree in Finance, Accounting, or Business Administration required.
• Experience working in an advertising, media, or marketing agency required.
• Advanced Excel skills, including formulas, data formatting, and organization.
• Proficient in accounting and billing software.
• A communicator who can build strong rapport with both internal teams and external vendors.
• Strong time‑management skills.