Influencer Billing Specialist

About the role

Influencer Billing Specialist at Clutch Creative, a rapidly growing staffing agency that identifies unreachable talent to help clients grow. The role requires being local to Philadelphia to go on‑site as needed (NY, NJ, DE, PA) and involves managing purchase orders and payment workflows for up to 200+ influencers, talent agencies, and campaigns.

Responsibilities

• Manage purchase orders and payment workflows for up to 200+ influencers, talent agencies, and campaigns simultaneously.
• Confirm client funding, approved campaign budgets, and available PO balances before processing payments.
• Create, maintain, and track purchase orders from campaign launch through final reconciliation.
• Enter influencers and talent agencies into the billing or vendor‑management system.
• Collect and validate contracts, invoices, W‑9s, banking information, and other required payment documentation.
• Confirm campaign deliverables, contracted fees, invoices, and purchase orders align before authorizing payment.
• Process payments directly to influencers or their designated talent agencies according to established terms.
• Track payment schedules and communicate anticipated release dates to influencers, agencies, and internal campaign teams.
• Resolve rejected invoices, missing documentation, payment delays, duplicate records, and billing discrepancies.
• Maintain accurate trackers for committed spend, invoices received, pending payments, released payments, and remaining campaign funds.
• Reconcile campaign spending against approved budgets, forecasts, accruals, and actual payments.
• Partner with Campaign Management, Account Services, Finance, Legal, and Procurement to resolve issues and prevent payment delays.
• Provide regular reporting on outstanding invoices, aging payments, open purchase orders, and potential budget risks.
• Maintain confidential, accurate, and audit‑ready financial records.
• Identify workflow bottlenecks and recommend improvements to streamline high‑volume influencer payments.

Requirements

• Must have agency experience.
• Must have prior experience working in the influencer space.
• Must be local to Philadelphia to go on‑site as needed (NY, NJ, DE, PA).

Pay

Salary: Up to $100,000.