Inbound Processing Specialist

About the role

Winsupply Sourcing Services (WSS) operates ~2 million square feet of wholesaling warehouse space, offering inventory and vendor management to be the premier vendor partner for our customer base of over 650 locally-owned wholesale distribution businesses nationwide. This role provides the opportunity to directly impact the success of entrepreneurial small businesses across the United States, particularly those relying on WSS to improve their inventory turnover. WSS transacts with vendors and customers nearly three-quarters of a million times in a given fiscal year.

In this role, you will help ensure WSS’ distribution centers maintain accurate inventory records, especially while receiving inventory, and work closely with our vendor partners.

Responsibilities

• Vendor Invoice Reconciliation (VIR)
  • Develop WSS operational and system expertise
  • Master use of internal enterprise resource planning (ERP) system to execute the VIR process
  • Understand and utilize invoice/payable information within OnBase
  • Leverage knowledge of AP Portal/AP Gateway to complete assigned tasks
  • Complete Vendor Invoice Reconciliation process on all vendor invoices received
  • Ensure effective accounts payable internal controls are maintained by comparing vendor invoices to receivers and purchase orders to verify accuracy
  • Confirm accuracy of payment and freight terms reflected on vendor invoices
  • Strive to meet and exceed organizational VIR goals; ensure vendor information is current in systems
  • Complete VIR and invoicing process on all direct-from-manufacturer shipments
• Vendor Issue Management
  • Work with RDC personnel to identify vendor shipping errors and damages
  • Notify vendors of such issues, produce support, and work to receive warranted credit issuance (maintain recordkeeping on all open issues; follow-up as necessary); file claims where required
  • Process all credits received from vendors and pass through to local company customers as appropriate
  • Monitor vendor chargebacks and deductions; verify accuracy or if supporting documents allow dispute
• Processing Compliance and Excellence
  • Hold oneself to WSS Standards of Service expectations—ensuring utmost professionalism at all times
  • Maintain proper documentation always; communicate process improvements; build vendor relationships
• All other duties as assigned

Qualifications

• Associate’s Degree in Accounting, Finance, Business, or related field. In lieu of degree, relevant experience considered.
• Experience in the wholesale industry a plus.
• Proficient with office technology and software.

Skills

• Detail-oriented
• Analytical/critical thinking
• Data analysis
• Effective communication
• Customer-focused mindset
• Deadline-driven

Physical Demands

• Sitting for extended periods of time
• Dexterity of hands and fingers to operate a computer keyboard and mouse
• Extended work hours at month-end and during year-end