IMPD Human Resources Specialist
City of Indianapolis · Indianapolis, IN · 1 mo ago
Human ResourcesFull-time
We need to produce HTML fragment with headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate like EEO, etc. Must preserve all substantive info.
We need to parse the posting.
Overview: "The position of IMPD Human Resources Specialist functional provides support to the organization through specialist knowledge, skills, and experience. The position provides support and participates in projects across a variety of human resources disciplines. The Human Resources Specialist is responsible for performing tasks for IMPD related to maintenance of employee records and filing systems, regulatory reporting, assisting in selection processes (new hire and promotional), and primarily assisting in the administration of leave of absence and medical liaison programs. While this role may have a primary area of responsibility initially, the incumbent may rotate through a variety of human resources functions and responsibilities to assist in the Human Resources Specialist professional development and broaden the scope of their impact."
Agency Summary: description of IMPD.
Equal Employment Opportunity: boilerplate, remove.
Position Responsibilities: long list.
Qualifications: Minimum Job Requirements and Qualifications, Preferred Job Requirements And Qualifications.
Working Conditions: includes Working Conditions, Physical Conditions.
We need sections: About the role (maybe overview + agency summary?), Responsibilities, Requirements (maybe combine Minimum and Preferred?), Qualifications (maybe separate?), Skills, Benefits, Pay, Schedule.
We need to decide which sections have content.
- About the role: we have overview and agency summary. That's substantive. So we can create
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate like EEO, etc. Must preserve all substantive info.
We need to parse the posting.
Overview: "The position of IMPD Human Resources Specialist functional provides support to the organization through specialist knowledge, skills, and experience. The position provides support and participates in projects across a variety of human resources disciplines. The Human Resources Specialist is responsible for performing tasks for IMPD related to maintenance of employee records and filing systems, regulatory reporting, assisting in selection processes (new hire and promotional), and primarily assisting in the administration of leave of absence and medical liaison programs. While this role may have a primary area of responsibility initially, the incumbent may rotate through a variety of human resources functions and responsibilities to assist in the Human Resources Specialist professional development and broaden the scope of their impact."
Agency Summary: description of IMPD.
Equal Employment Opportunity: boilerplate, remove.
Position Responsibilities: long list.
Qualifications: Minimum Job Requirements and Qualifications, Preferred Job Requirements And Qualifications.
Working Conditions: includes Working Conditions, Physical Conditions.
We need sections: About the role (maybe overview + agency summary?), Responsibilities, Requirements (maybe combine Minimum and Preferred?), Qualifications (maybe separate?), Skills, Benefits, Pay, Schedule.
We need to decide which sections have content.
- About the role: we have overview and agency summary. That's substantive. So we can create About the role
with paragraphs summarizing overview and agency summary.
- Responsibilities: we have Position Responsibilities list. So Responsibilities
with - items.
- Requirements: we have Minimum Job Requirements and Qualifications (education, experience, knowledge, abilities). Also Preferred Job Requirements And Qualifications. Could combine into Requirements section. Or separate Qualifications and Skills. The instruction says use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have Requirements and Qualifications separate. But we need to decide what goes where.
Typically: Requirements = minimum qualifications (education, experience). Qualifications = preferred qualifications? Or Skills = specific skills (software, etc.). Let's map:
Minimum Job Requirements and Qualifications: Associate degree + 3 years experience, substitution rule, knowledge of laws, ability to coordinate multiple projects, knowledge of spreadsheet/database/software, knowledge of Microsoft Access, knowledge of applicant tracking systems and HRIS, excellent written/verbal communication, positive interaction, prioritize, organize, discreet handling sensitive matters.
Preferred Job Requirements And Qualifications: Bachelor's degree, experience with Oracle PeopleSoft HCM and NeoGov, City County Government work experience, IMPD or other law enforcement agency experience, HR Certifications, Law enforcement experience.
Skills: could be knowledge of software, communication, etc. But we already have many skill-like items in Requirements. Perhaps we put technical skills under Skills section: Knowledge of Microsoft Access, applicant tracking systems, HRIS, spreadsheet/database, Oracle PeopleSoft HCM, NeoGov, etc. Also ability to coordinate multiple projects, etc. But we need to avoid duplication.
Better: Use Requirements for education/experience minimums. Qualifications for preferred qualifications. Skills for specific technical and soft skills.
Let's extract:
Education/Experience minimums:
- Associate degree in Business, Organizational Development, or Human Resources or related field.
- Three (3) years of relevant work experience required (e.g., Human Resources, Business, or Finance, etc.)
- One (1) year of related work experience may be substituted for each year of required education.
That's Requirements.
Preferred qualifications:
- Bachelor’s Degree in a related area.
- Experience with Oracle PeopleSoft HCM and NeoGov.
- City County Government work experience.
- IMPD or other law enforcement agency experience.
- HR Certifications.
- Law enforcement experience.
That's Qualifications.
Skills:
- Knowledge of laws, rules and regulations.
- Ability to coordinate multiple projects and meet various deadlines.
- Knowledge of spreadsheet(s), database(s), and other software.
- Knowledge of Microsoft Access.
- Knowledge of applicant tracking systems and HR information systems.
- Excellent written and verbal communication skills.
- Positive and productive interaction with employees, vendors, leadership, and union participants.
- Must be able to prioritize daily demands, organize projects in such a way that projects can be completed in a timely fashion, and seek to resolve any issues where there is a potential for a broader system problem.
- This position must be discreet in handling very sensitive and private matters.
Also maybe "Ability to coordinate multiple projects" etc.
We'll put those under Skills.
Benefits, Pay, Schedule: Not mentioned in posting. So we should NOT include those sections.
Working Conditions and Physical Conditions: Not in the allowed headings list, but we could maybe include under About the role? But instruction says only use those headings; we should not create other headings. However we could incorporate working conditions into About the role or Responsibilities? Probably better to omit if not fitting headings. The instruction: "Prefer a few substantive sections over many thin ones." It didn't forbid other headings, but said "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." That suggests we should limit to those headings. So we should not add Working Conditions heading. We could incorporate that info into About the role or Responsibilities as a paragraph. But the posting includes Working Conditions and Physical Conditions details. We should preserve ALL substantive information. So we need to include that info somewhere. We could add a paragraph under About the role describing working conditions. Or maybe under Responsibilities? Probably better to add a separate section like "Working Conditions" but not allowed heading. Could we use Working Conditions
? The list gave examples, not exhaustive? It says "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The "e.g." implies those are examples, not exclusive. But later: "IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". So we can create a heading for Working Conditions if we want. However the instruction earlier: "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It seems they expect those headings. But they didn't forbid others. Safer to stick to those headings and incorporate working conditions into About the role or Responsibilities.
We'll add a paragraph under About the role covering working conditions: "Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Some field work, overtime, and travel. Flexibility in adjusting work schedule may be required. Weekend and evening shifts may be required to accommodate applicants and promotion process activities. Strict confidentiality is required." Also physical conditions: "Sitting at a desk the majority of the day; some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds; tasks may involve extended periods of time at keyboard or workstation; tasks require the ability to perceive and hear sounds and see visual cues or signals; tasks require the ability to communicate orally."
We'll combine.
Now produce HTML.
Structure:
About the role
Overview text + agency summary + working conditions + physical conditions.
But we need to avoid too long paragraph; could split into multiple tags.
We'll do:
About the role
The IMPD Human Resources Specialist provides support through specialist knowledge, skills, and experience, participating in projects across various HR disciplines. The role includes maintaining employee records and filing systems, regulatory reporting, assisting in selection processes (new hire and promotional), and primarily administering leave of absence and medical liaison programs. The incumbent may rotate through various HR functions to broaden impact and support professional development.
IMPD is dedicated to upholding the highest professional standards while serving the community, enforcing laws to protect life and property, respecting individual rights, human dignity, and community values, and creating active police/community partnerships to improve quality of life. The agency cultivates a productive, collaborative, and compliant work environment for its workforce to meet the needs of Indianapolis and Marion County constituents.
Essential functions are performed in an office setting without adverse environmental conditions, with some field work, overtime, and travel; schedule flexibility may be required, including weekend and evening shifts to support applicant and promotion processes. Strict confidentiality is required. Physical work involves sitting at a desk most of the day, light lifting (5‑10 lbs), extended keyboard use, and the ability to perceive sounds, see visual cues, and communicate orally.
Then Responsibilities:
Responsibilities
- Maintains records and files (personnel, medical, background, etc.); assists with planning, development, and implementation of file management system, including records retention and archival needs; monitors information/data in files for compliance with Department policy and legal guidelines; updates files as necessary; monitors and controls access and release of files according to Department policy, ensuring confidentiality; responds to requests for file access (public records requests, employees, subpoenas, Office of Corporation Counsel, etc.).
- Assists in the administration of hiring and promotion processes at various locations; proctors examinations and assessments; monitors raters and assessors; conducts quality control of examinations and assessment materials (scoring sheets, scantrons, surveys, recording devices); reads instructions to groups of applicants and candidates.
- Compiles and maintains records relating to sworn employee use of medical leave time; gathers required information on mark-offs; analyzes data to identify trends or abuse of medical leave time; monitors employees on extended leave for compliance with departmental policy; monitors employees for compliance with terms of attendance probation.
- In Medical Liaison absence, logs recordable injuries, illnesses, and fatalities; completes and submits required regulatory reports (OSHA 300).
- Assists in the administration of the IMPD limited duty program; monitors doctor statements and verifies employee eligibility to work (off work, restricted duty, or full‑duty); monitors employees on restricted duty and assigns work duties according to medical restrictions; verifies release to full‑duty and coordinates return to work.
- Updates human resources information systems to ensure data accuracy; maintains database records (commendations, military records, etc.).
- Coordinates internal transfer/reassignment requests and position opening bulletins; receives and processes requests; compiles officer personnel profiles and submits to requesting manager; maintains and updates records related to bulletins, applications, and selection status.
- Assists in the production, proofing, distribution, and filing of personnel orders.
- Resolves routine issues and employee concerns.
- Develops liaison relationships with managers, department heads, support staff, and HR.
- Assists in coordination of specialized programs such as training and development; may present training and/or information programs to groups of employees and leadership.
- Prepares and runs special reports, monthly or as required.
- Maintains confidentiality of all information.
- Coordinates departmental fitness‑for‑duty evaluations with appropriate medical/psychological services; schedules appointments and directs employee to attend; receives results; follows up with employee.
- In the absence of the supervisor, acts as liaison between IMPD, city/county, and third‑party administrators regarding worker’s compensation claims, benefits, invoice reconciliation, etc.; may confer with Office of Corporation Counsel to ensure compliance with applicable laws.
Then Requirements:
Requirements
- Associate degree in Business, Organizational Development, or Human Resources or a related field.
- Three (3) years of relevant work experience (e
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." That suggests we should limit to those headings. So we should not add Working Conditions heading. We could incorporate that info into About the role or Responsibilities as a paragraph. But the posting includes Working Conditions and Physical Conditions details. We should preserve ALL substantive information. So we need to include that info somewhere. We could add a paragraph under About the role describing working conditions. Or maybe under Responsibilities? Probably better to add a separate section like "Working Conditions" but not allowed heading. Could we use Working Conditions
? The list gave examples, not exhaustive? It says "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." The "e.g." implies those are examples, not exclusive. But later: "IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text". So we can create a heading for Working Conditions if we want. However the instruction earlier: "Use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It seems they expect those headings. But they didn't forbid others. Safer to stick to those headings and incorporate working conditions into About the role or Responsibilities.
We'll add a paragraph under About the role covering working conditions: "Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Some field work, overtime, and travel. Flexibility in adjusting work schedule may be required. Weekend and evening shifts may be required to accommodate applicants and promotion process activities. Strict confidentiality is required." Also physical conditions: "Sitting at a desk the majority of the day; some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds; tasks may involve extended periods of time at keyboard or workstation; tasks require the ability to perceive and hear sounds and see visual cues or signals; tasks require the ability to communicate orally."
We'll combine.
Now produce HTML.
Structure:
About the role
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It seems they expect those headings. But they didn't forbid others. Safer to stick to those headings and incorporate working conditions into About the role or Responsibilities.
We'll add a paragraph under About the role covering working conditions: "Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Some field work, overtime, and travel. Flexibility in adjusting work schedule may be required. Weekend and evening shifts may be required to accommodate applicants and promotion process activities. Strict confidentiality is required." Also physical conditions: "Sitting at a desk the majority of the day; some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds; tasks may involve extended periods of time at keyboard or workstation; tasks require the ability to perceive and hear sounds and see visual cues or signals; tasks require the ability to communicate orally."
We'll combine.
Now produce HTML.
Structure:
About the role
Overview text + agency summary + working conditions + physical conditions.
But we need to avoid too long paragraph; could split into multipletags. We'll do:
About the role
The IMPD Human Resources Specialist provides support through specialist knowledge, skills, and experience, participating in projects across various HR disciplines. The role includes maintaining employee records and filing systems, regulatory reporting, assisting in selection processes (new hire and promotional), and primarily administering leave of absence and medical liaison programs. The incumbent may rotate through various HR functions to broaden impact and support professional development.
IMPD is dedicated to upholding the highest professional standards while serving the community, enforcing laws to protect life and property, respecting individual rights, human dignity, and community values, and creating active police/community partnerships to improve quality of life. The agency cultivates a productive, collaborative, and compliant work environment for its workforce to meet the needs of Indianapolis and Marion County constituents.
Essential functions are performed in an office setting without adverse environmental conditions, with some field work, overtime, and travel; schedule flexibility may be required, including weekend and evening shifts to support applicant and promotion processes. Strict confidentiality is required. Physical work involves sitting at a desk most of the day, light lifting (5‑10 lbs), extended keyboard use, and the ability to perceive sounds, see visual cues, and communicate orally.
Then Responsibilities:Responsibilities
- Maintains records and files (personnel, medical, background, etc.); assists with planning, development, and implementation of file management system, including records retention and archival needs; monitors information/data in files for compliance with Department policy and legal guidelines; updates files as necessary; monitors and controls access and release of files according to Department policy, ensuring confidentiality; responds to requests for file access (public records requests, employees, subpoenas, Office of Corporation Counsel, etc.).
- Assists in the administration of hiring and promotion processes at various locations; proctors examinations and assessments; monitors raters and assessors; conducts quality control of examinations and assessment materials (scoring sheets, scantrons, surveys, recording devices); reads instructions to groups of applicants and candidates.
- Compiles and maintains records relating to sworn employee use of medical leave time; gathers required information on mark-offs; analyzes data to identify trends or abuse of medical leave time; monitors employees on extended leave for compliance with departmental policy; monitors employees for compliance with terms of attendance probation.
- In Medical Liaison absence, logs recordable injuries, illnesses, and fatalities; completes and submits required regulatory reports (OSHA 300).
- Assists in the administration of the IMPD limited duty program; monitors doctor statements and verifies employee eligibility to work (off work, restricted duty, or full‑duty); monitors employees on restricted duty and assigns work duties according to medical restrictions; verifies release to full‑duty and coordinates return to work.
- Updates human resources information systems to ensure data accuracy; maintains database records (commendations, military records, etc.).
- Coordinates internal transfer/reassignment requests and position opening bulletins; receives and processes requests; compiles officer personnel profiles and submits to requesting manager; maintains and updates records related to bulletins, applications, and selection status.
- Assists in the production, proofing, distribution, and filing of personnel orders.
- Resolves routine issues and employee concerns.
- Develops liaison relationships with managers, department heads, support staff, and HR.
- Assists in coordination of specialized programs such as training and development; may present training and/or information programs to groups of employees and leadership.
- Prepares and runs special reports, monthly or as required.
- Maintains confidentiality of all information.
- Coordinates departmental fitness‑for‑duty evaluations with appropriate medical/psychological services; schedules appointments and directs employee to attend; receives results; follows up with employee.
- In the absence of the supervisor, acts as liaison between IMPD, city/county, and third‑party administrators regarding worker’s compensation claims, benefits, invoice reconciliation, etc.; may confer with Office of Corporation Counsel to ensure compliance with applicable laws.
Requirements
- Associate degree in Business, Organizational Development, or Human Resources or a related field.
- Three (3) years of relevant work experience (e