Immigration Project Assistant

Saul Ewing is seeking a talented project assistant to support its immigration practice group. The Project Assistant is a member of a practice support team and provides administrative support to practice group team members.

Responsibilities

• Maintain process checklists and questionnaires
• Verify that all documents saved on external drive(s) are added to iManage for active cases
• File simple and complex inquiries with government and USCIS as needed (e.g., processing times, change of address, rescheduling appointments, fixing major USCIS errors) via phone calls with high-level officers or online inquiries
• Contact USCIS for clients to obtain ADIT stamps, emergency travel documents, or emergency expedite requests on pending applications
• Add reminders to LLX from inquiries of government agencies or USCIS
• Submit Ombudsman inquiries for the entire department and add reminders to LLX on submitted Ombudsman requests
• Send documents via secure mail to clients
• Track all cases filed with UPS/FEDEX, ensure delivery, and email confirmation pages to attorneys/paralegals (paralegal to forward to client)
• Catalog files in storage for the immigration department
• Assist with projects as needed
• Maintain public access files for H1B cases
• Assist paralegals with the completion of forms and casework
• Work on assigned cases directly with the assigned attorney (billing time as needed)
• Review filings printed from other offices (DC and Chicago) for quality and provide to OFS for final scan and attorney review
• Update LLX case summary or enter case notes on active cases
• Cover for practice assistants during absences and handle overflow work
• Translate short documents from Spanish to English

Requirements

• High School diploma or GED
• Minimum of 1 year working within an administrative immigration position
• Familiarity with legal documents and immigration terminology
• Bilingual in English and Spanish (speaking/writing) required
• Proficiency in Microsoft Office Suite
• Familiarity with LawLogix (LLX) program a plus

Skills

• Able to manage competing priorities and meet deadlines
• Excellent written and oral communication skills
• Strong ability to communicate clearly and concisely, with tact and professionalism, in every medium (in person, telephone, email)
• Ability to complete assignments with minimal supervision
• Excellent time management, organization, and multitasking skills
• Detail-oriented with excellent proofreading skills
• Demonstrates excellent client service skills
• Willingness to undertake additional responsibilities and assist others when needed
• Able to be reliable, flexible, and adaptable in a variety of situations
• Able to work as a team with attorneys and staff
• Courteous and professional demeanor

Benefits

• Medical, dental, and vision insurance
• Flexible spending accounts (FSA)
• Health savings account (HSA)
• Tuition reimbursement
• Generous paid time off
• 401(k) retirement savings plan
• Competitive salaries and year-end discretionary bonuses
• Paid leave options, including parental leave
• Saul Ewing University (learning and development programs taught by the firm’s training department)
• Family formation benefits

Pay

The anticipated pay range for this role is $50,000 - $60,000 annually, based on relevant skills, experience, education, external market data, internal equity, and other job-related factors.

Additional Information

• Periodic overtime may be required
• This job description is subject to change at any time