Immersive Experiences, Manager- DC

Key Responsibilities

• Ensure missions strengthen participants' understanding of Federation's impact locally, in Israel, and around the world, with clear connections between the experience and Federation's work.
• Identify what participants should experience and where missions should visit in close coordination with the Impact team, ensuring each experience is grounded in Federation's priorities, partnerships, and impact story.
• Partner with the Director, Donor Engagement, CDO, FRD staff, and lay leaders assigned to each mission to align donor cultivation, stewardship, and leadership development goals.
• Translate engagement objectives into mission plans, participant journeys, and meaningful experiences that connect participants directly to Federation's work and impact.
• Work with the Director, Donor Engagement and FRD staff to define fundraising strategy, participant outcomes, engagement goals, and follow-up opportunities for each mission.
• Support recruitment planning and participant engagement strategies in partnership with FRD.
• Partner with the FRD staff lead assigned to each mission to develop, plan, and enable successful mission execution.
• Own mission planning from concept through post-mission follow-up, coordinating closely with the FRD staff lead responsible for on-the-ground execution.
• Develop project plans, timelines, budgets, registration processes, and communications schedules.
• Cook up transportation, accommodations, security planning, venues, vendors, guides, and travel partners.
• Prepare mission materials, participant briefings, itineraries, and leadership resources in close coordination with Communications and other relevant staff partners.
• Support mission logistics and real-time decision-making before, during, and after travel in partnership with the FRD staff lead.
• Staff domestic and international missions as assigned, recognizing that this role may support some missions on site but will not serve as the on-site staff lead for every mission.
• Ensure a high-quality participant experience throughout the mission lifecycle.
• Partner with lay chairs and volunteer leadership throughout planning and execution.
• Negotiate and manage contracts, scopes of work, budgets, payment schedules, deliverables, and ongoing relationships with tour operators, hotels, transportation providers, security vendors, consultants, and other external partners, ensuring high-quality service and alignment with Federation expectations.
• Prepare mission briefings for the CEO, CDO, mission chairs, and key stakeholders.
• Partner with Communications to develop recruitment materials, messaging, participant communications, and mission storytelling.
• Coordinate photography, video, testimonials, and participant reflections.
• Ensure mission content supports broader fundraising, stewardship, and community engagement goals.
• Develop post-mission communications and engagement opportunities.
• Track participant involvement, engagement outcomes, and mission-related fundraising activity.
• Maintain mission records, templates, evaluation tools, and planning resources.
• Analyze participation and engagement trends to inform future mission strategy.
• Develop, maintain, and continuously improve standardized mission planning resources, including SOPs, timelines, templates, chair handbooks, planning checklists, communication tools, vendor files, and other operational playbooks to ensure consistency and continuity across all Federation missions.
• Maintain the annual mission calendar and coordinate organizational planning.
• Support the development of mission budgets and long-term experiences planning.
• Contribute to cross-departmental efforts that strengthen Federation's overall engagement strategy.

Success Looks Like

• Missions are well planned, well executed, and aligned with donor engagement objectives.
• Participants report meaningful connections to Federation, Jewish life, and community impact.
• Lay leaders and staff partners understand their roles, responsibilities, and timelines.
• Recruitment, logistics, communications, and follow-up are coordinated and proactive.
• Missions generate measurable donor engagement, leadership development, and stewardship opportunities.
• Stories, relationships, and outcomes from missions are leveraged to strengthen future engagement efforts.