ID 6791- REVISED Administrative Assistant I - Special Education Records - 3.0 hrs/day for 191 days/year

Lakeridge Middle School

3.0 hours/day for 191 days/year
$20.75 - $28.47 per hour (depending on experience)

About the role

The Administrative Assistant I position provides basic clerical and administrative assistance in an office or school setting under general supervision. This role serves as the first point of contact for staff, students, parents, patrons, and visitors.

Responsibilities

Essential Duties

• Demonstrates knowledge and understanding of all district policies and procedures.
• Performs a variety of administrative tasks, including answering telephones, routing calls or messages, operating office machinery, typing, proofreading, filing, and handling incoming and outgoing mail, parcels, and other items.
• Handles small amounts of money and keeps records of the amounts.
• Assists with student attendance and supervises students as assigned.
• Prepares correspondence, memos, reports, minutes, student records, purchase orders, and related materials from copy, rough draft, or specific instructions.
• Appropriately maintains and secures confidential records and inquiries.
• Completes a high volume of computer data entry with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Maintains accurate student records electronically and in printed format, including attendance records, new/transfer student registrations, student withdrawals, immunization records, student grades and transcripts, and progress reports/report cards. Alerts parents and principal as necessary to address problems.
• Assists in evaluating student injuries, performs minor first aid in compliance with district policies, and completes required paperwork in a timely fashion.
• Administers medications to students within the scope of employee training, district policies, and state and federal law.
• Consistent, daily, and punctual attendance.

Non-essential Duties

• Orders supplies and materials.
• Assists with the workload of other clerical staff as needed or required.
• Attends in-service trainings, staff meetings, and other meetings as assigned.
• Communicates information about district, school, and/or departmental policies and procedures to students, staff, parents, and patrons.
• Reports issues to the principal and appropriate authorities, including safety, sanitary and fire hazards, vandalism, thefts, and errant wildlife.

Requirements

• Consistently follows all applicable federal and state laws and all district policies, rules, and supervisor directions.
• Observes ergonomics of sedentary office work, including placement of computers and monitors, and sitting alignment.
• Observes proper lifting techniques and other strategies to avoid accidents and personal injury while performing job duties.
• Performs other duties as assigned.

Supervisory Responsibilities

This position may provide various types of student supervision, including in-office monitoring and assisting students from one location to another. All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.

Qualifications

Education and/or Experience

• High school diploma or GED is required.
• Three (3) years of secretarial or related experience is preferred.
• An Associate Degree in a related field or two (2) years of college/university is preferred.

Interpersonal Skills

• Works well with others from diverse backgrounds.
• Focuses on solving conflict, maintaining confidentiality, listening to others, keeping emotions under control, remaining open to others' ideas, and contributing to building a positive team spirit.
• Demonstrates the ability to remain calm and professional in an environment with frequent interruptions.
• Interacts with staff and students appropriately.

Language Skills

• Ability to communicate English fluently both verbally and in writing, including proficiency in spelling and grammar.
• Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, vendors, and members of the community.
• Ability to read and interpret documents including governmental regulations, safety rules, and operating and maintenance instructions/manuals.
• Ability to prepare routine reports and correspondence with high degrees of accuracy and professionalism.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to calculate rates, ratios, percentages, and proportions.
• Ability to read and interpret various charts, bar graphs, and similar visual data depictions.

Reasoning Ability

• Ability to apply common sense understanding to carry out instructions furnished in oral, schedule, or diagram form.
• Ability to deal with problems involving more than one variable.

Computer Skills

• Ability to effectively use office computers and internet access for email, research, word processing, database manipulation, visual presentations, and general web-based applications.

Other Skills and Abilities

• Ability to exercise good judgment and work effectively in a dynamic environment.

Certificates, Licenses, Registrations

• A valid First Aid Card is required.
• A valid Oregon Driver's License is preferred.
• Must have or be able to obtain various certificates, licenses, and/or registrations as required by federal, state, or local law(s) and/or determined by the district.

Physical Expectations

The physical expectations described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to talk, see, or hear.
• Frequently required to walk, stand, sit, use fingers and hands for fine manipulation, handle or feel, reach with hands and arms, and move around inside and outside of buildings.
• Occasionally required to push, pull, bend, stoop, crawl, kneel, and crouch.
• Must lift and/or move up to 35 lbs.
• May occasionally climb stairs or ladders.
• Must have, with or without vision correction, close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• The work environment is a standard school office setting.
• The noise level is usually low to moderate but occasionally high depending on location, student population, and current activities.
• Occasionally supervises children during arrival/departure and recess.
• Occasionally exposed to wet or humid conditions and outdoor weather conditions, including seasonal heat and cold.
• May be exposed to contagious diseases, bodily fluids, and blood-borne pathogens.
• May be exposed to a variety of cleaning agents and some hazardous chemicals and fumes.

Special Requirements

The person employed for this position must be able to provide:

• Proof of educational requirements.
• Verification of identity and employment authorization.
• Completion of a pre-employment record check.
• Approval by the State Department of Education after having a Fingerprint-Based Criminal History Verification completed.