(Hybrid) Program Coordinator - Health Affairs Institute

About the role

This position will act as the coordinator for the Office of Administration within the Health Affairs Institute at West Virginia University. The Health Affairs Institute frequently collaborates with West Virginia’s Departments of Human Services and Health. This hybrid role requires occasional in-person work at the Morgantown, WV office and reports directly to the Senior Program Coordinator.

Responsibilities

• Develop comprehensive reports on ongoing programs and submit summary reports to management each month
• Build positive relations within the team and with external parties
• Keep updated records and create reports or proposals as they pertain to HAI leadership
• Ensure accurate implementation of policies and practices associated with state-funded awards
• Maintain an updated list of program contact information
• Research and share funding opportunities with all public and private stakeholders
• Assist with program audits, as needed
• Attend DoHS, public, and program meetings on an as-needed basis
• Develop and recommend new or revised program goals and objectives as requested or required by the Director
• Maintain budget and track expenditures/transactions as required
• Conduct and/or review query analysis as needed
• Provide project management support (developing meeting minutes, agendas, scheduling meetings, managing calendars)
• Oversee daily operations, coordinate activities of the program, and determine priorities
• Develop and/or facilitate workshops, meetings, or conferences, including logistics, scheduling, and participant communications
• Coordinate activities and/or functions in accordance with established priorities, time limitations, funding limitations, or other specifications
• Track and report on project milestones
• Assist in contract and sub-contract issues
• Support projects as needed, including receiving, sorting mail/surveys and counting and depositing funds

Requirements

• Bachelor’s degree in a related field; Master’s degree preferred
• A minimum of two (2) years of experience in office administration or a similar role
• Valid driver’s license

Qualifications

• Relevant experience with grants
• Experience with healthcare funding
• Knowledge and understanding of state Departments of Health and Human Services programs
• Excellent organizational, verbal/written communication, and interpersonal relationship skills
• Proficiency in Microsoft Office software applications
• Ability to interface with various levels of state personnel

Benefits

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year
• 18 sick days per year (including time for personal or family medical appointments)
• Range of health insurance options
• 401(a) retirement savings with 6% employee contribution match
• Eligibility to continue health insurance and other retiree perks
• Wellness programs