HVAC Quote Estimator

About the Role

We are seeking an experienced HVAC Quick Quote Estimator to prepare fast, accurate, and competitive estimates for commercial and residential HVAC system replacements, repairs, and related mechanical projects. This position is ideal for someone with hands-on HVAC or mechanical construction experience who can quickly assess project requirements, develop accurate pricing, and support the sales team with timely proposals.

The successful candidate will have a strong understanding of HVAC systems, mechanical construction, and estimating fundamentals, along with the ability to manage a high volume of quote requests in a fast-paced environment.

Responsibilities

• Prepare accurate HVAC estimates and pricing within tight turnaround times while maintaining a high level of detail and accuracy.
• Review building dimensions, equipment photos, existing system information, and basic site details to determine equipment and project requirements.
• Utilize established pricing structures, estimating tools, software, pricing matrices, and equipment databases to develop quotes efficiently.
• Evaluate equipment, labor, materials, sheet metal, and other mechanical requirements necessary to complete the proposed work.
• Communicate professionally with customers, contractors, and internal sales teams to clarify project scope, specifications, and pricing requirements.
• Monitor and respond to inbound quote requests received through websites, digital platforms, phone inquiries, and other sources.
• Prepare and deliver finalized quotes to sales representatives or comfort advisors for customer follow-up and closing.
• Maintain organized records of active estimates, follow-ups, revisions, and completed proposals.
• Review estimates for completeness, pricing accuracy, and alignment with project scope before submission.

Requirements

• 2-5+ years of experience in HVAC installation, service, estimating, construction, or a related mechanical field.
• Strong understanding of commercial and residential HVAC systems, including:
  • Split systems
  • Mini-splits
  • Heat pumps
  • Chillers
  • Boilers
  • Cooling towers
  • Refrigeration systems
  • Hydronic systems
• Working knowledge of HVAC installation practices, sheet metal, mechanical systems, and applicable mechanical codes.
• Strong mathematical and analytical skills with the ability to interpret project information and develop accurate pricing.
• Ability to work efficiently under tight deadlines without sacrificing quality or attention to detail.
• Professional phone and email communication skills with the ability to clearly explain project requirements and pricing.
• Ability to manage a high volume of quote requests and multiple projects simultaneously while meeting deadlines.
• Comfortable learning and utilizing estimating software, HVAC pricing platforms, CRM systems, and Microsoft Office applications.

Ideal Candidate

The ideal candidate is an HVAC professional who understands both the technical and customer-facing sides of the business. You should be comfortable reviewing project information, identifying equipment and material requirements, calculating costs, and producing accurate quotes quickly. A strong sense of urgency, attention to detail, and ability to communicate effectively with customers and sales professionals are essential to success in this role.