HVAC Operations Project Coordinator

About the role

Ameritech Facility Services is seeking a Construction Operations Coordinator to support commercial HVAC and mechanical installation projects from kickoff through completion. The ideal candidate will serve as a key connection between Project Managers, field technicians, subcontractors, vendors, and clients.

Responsibilities

• Set up and maintain project files within company management systems.
• Cook up and maintain project schedules and communicate upcoming work with field personnel.
• Track project documentation, including submittals, permits, equipment information, inspections, and closeout documents.
• Organize and maintain project records in Spectrum, SharePoint, Smartsheet, and other internal platforms.
• Cook up and maintain material and equipment orders to ensure timely delivery to job sites.
• Work with subcontractors to collect required documentation, schedule work, and verify compliance requirements.
• Support Project Managers by monitoring project progress, identifying potential delays, and helping resolve issues.
• Communicate with technicians regarding daily reports, installation updates, inspections, and project milestones.
• Assist with permit coordination and monitor approval status when required.
• Prepare project reports and provide updates for management meetings.
• Participate in project conference calls and internal planning meetings.
• Respond to questions from customers, vendors, subcontractors, and field personnel.
• Provide administrative support throughout the lifecycle of each project.
• Perform additional duties as assigned.

Requirements

• Experience in construction coordination, project administration, operations support, or a related role.
• Commercial HVAC or mechanical construction experience is preferred but not required.
• Working knowledge of Microsoft Office, including Excel, Outlook, and Word.
• Experience with Spectrum, Smartsheet, SharePoint, or similar software is a plus.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities while meeting deadlines.
• Self-motivated with the ability to work independently and collaborate with a team.
• Ability to pass a pre-employment drug screening.
• Ability to successfully complete a background check.

Qualifications

• Regular use of computers and office equipment.
• Frequent sitting, typing, and communicating with internal and external teams.
• Occasionally lift or move items weighing up to 50 pounds.
• Ability to review project documentation and work at a computer for extended periods.

Skills

• Strong organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple priorities while meeting deadlines.
• Self-motivated with the ability to work independently and collaborate with a team.

Benefits

• Full-time, stable employment.
• Opportunity to support large-scale commercial HVAC and mechanical projects.
• Career growth opportunities.
• Work with an established national construction and facility services company.

Pay

Competitive pay.

Schedule

Full-time.