Human Resources- Timekeeping

About the role

We are looking for a detail-oriented Administrative Assistant to support human resources and timekeeping functions in Inglewood, California. This is a contract position offering a dynamic opportunity to contribute to administrative operations, ensuring compliance and efficiency across multiple areas.

Responsibilities

• Maintain and update central databases using Microsoft Excel, QuickBooks, and other tools to ensure compliance with grant and funder requirements.
• Support the Case Management department by organizing files, preparing for audits, and addressing deficiencies.
• Track and collect program rents, issue receipts to clients, and provide compliance reports to relevant departments.
• Manage petty cash accounts, including reconciliation, expense allocation, and preparing reimbursement requests and weekly reports.
• Handle site cash accounts, deposits, and donations, ensuring accurate tracking and reconciliation.
• Monitor supply inventories, coordinate approved purchases, submit purchase orders, and manage vendor balances.
• Collaborate with program staff to process requests for supportive service funds aimed at meeting client needs.
• Assist with accounting functions, ensuring deposits and expenses are accurately documented and submitted promptly.
• Compile and maintain data for grant applications, budget tracking, and billing purposes.
• Support event planning activities for annual and periodic events involving donors, partners, clients, and staff.

Requirements

• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Experience handling inbound and outbound calls with excellent customer service skills.
• Skilled in data entry and email correspondence.
• Ability to schedule appointments and manage time effectively.
• Prior experience supporting human resources functions, including recruitment and training coordination.
• Strong organizational and problem-solving skills.
• Familiarity with tracking and reconciling financial accounts and petty cash.
• Effective communication skills, both written and verbal.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.