Human Resources, Support

About the role

We are looking for a detail-oriented recruiting support specialist to coordinate interview logistics and help deliver a seamless hiring experience. This Long-term Contract position supports talent acquisition operations through scheduling, candidate communication, process tracking, and close collaboration with recruiters and hiring partners. The role requires regular onsite presence at least four days per week, with flexibility to work onsite up to five days based on business demand. Success in this position will come from strong organization, professionalism, and the ability to manage multiple priorities in a fast-moving environment.

Responsibilities

• Organize and confirm interview schedules, ensuring candidates, interview teams, and stakeholders have accurate and timely information.
• Oversee interview-day coordination by guiding logistics, resolving issues quickly, and helping create a positive and welcoming candidate experience.
• Administer pre-employment steps such as required contingencies, status updates, and follow-through to keep hiring activity moving efficiently.
• Maintain accurate candidate and workflow records in Workday Recruiting and related business tools, while preparing updates and reports as needed.
• Collaborate with recruiters and hiring leaders to support execution of recruiting plans and improve coordination across the hiring process.
• Communicate clearly with candidates, employees, and external partners to provide responsive support and consistent follow-up.
• Contribute to special projects and process improvement efforts identified by talent acquisition leadership.
• Adapt to changing priorities, scheduling demands, and business needs while maintaining quality and attention to detail.

Requirements

• High school diploma or equivalent.
• At least 2 years of administrative experience in a fast-paced, high-volume, and detail-focused environment.
• Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, and Teams, with the ability to learn additional systems quickly.
• Excellent organizational skills with the ability to prioritize competing tasks and meet tight deadlines with accuracy.
• Strong interpersonal and written communication skills, with the confidence to interact professionally across all levels of an organization.
• Demonstrated ability to manage multiple detailed assignments while handling frequent interruptions and shifting priorities.
• High level of discretion, sound judgment, and integrity when working with confidential or sensitive information.
• Experience in recruiting coordination, scheduling, customer service, or applicant tracking systems such as Workday is preferred.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Schedule

The role requires regular onsite presence at least four days per week, with flexibility to work onsite up to five days based on business demand.