Human Resources Specialist (Recruitment), IS-0201-09
Smithsonian Institution · Cambridge, MA · 1 mo ago
On-siteHuman Resources$70k–$91k/yrFull-time
We need to output HTML fragment with sections using for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate. Preserve all substantive info.
We need to parse the posting.
Key info:
- Department: Smithsonian Astrophysical Observatory
- Location: Cambridge, MA
- Compensation: $69,905 - $90,882 / year
- Opening date: Sep 23, 2026
- Closing date: Sep 28, 2026
- Series/Grade: 0201/9
- Type: Trust Indefinite (Non-Federal)
- Division: Human Resources
- Location: Cambridge, MA (duplicate)
- Area of consideration: open to all eligible candidates. SAO unable to provide sponsorship.
- Explanation of Trust Fund positions.
- Conditions of Employment: background check, probationary period, bank account for direct deposit, open to all candidates eligible to work in US, proof not required to apply, must meet qualifications within 30 days of closing.
- Overview/Introduction: description of SAO, CfA.
- Summary: incumbent serves as Recruitment Administrator in HR Dept. Provides recruitment and placement services, advises managers, ensures compliance.
- Major Duties: long list.
- Qualification Requirements: Basic Requirements: one year of specialized experience equivalent to grade 7 OR Education: Master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education OR LL.B. or J.D., if related.
- Knowledge, Skills, and Abilities required: list.
- Education outside US must be deemed equivalent.
- Any false statement...
- Join us in "Inspiring Generations through Knowledge and Discovery."
- Resumes should include description of paid and non-paid work experience related to this job; starting and ending dates; average hours per week.
- What To Expect Next: review process, referral to hiring manager.
- Relocation expenses not paid.
- Smithsonian provides reasonable accommodation; contact hr@cfa.harvard.edu.
- Determinations case-by-case.
- Learn more: Smithsonian’s Accommodation Procedures.
- SAO is equal opportunity employer. Visit SAO website.
We need to create sections: About the role (overview/introduction + summary?), Responsibilities (major duties), Requirements (basic requirements?), Qualifications (education/experience?), Skills (KSAs), Benefits (trust fund benefits), Pay (compensation), Schedule (maybe not present). The posting does not mention schedule (like full-time, part-time). It mentions Trust Indefinite (Non-Federal) but not schedule. So we should not create Schedule section unless there is real specific content. No schedule info, so omit.
Pay: we have compensation range. So include Pay section.
Benefits: trust fund benefits described: Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Flexible Spending Account (Health & Dependent Care). Also mention that trust employees have own benefit program. So include Benefits.
About the role: could combine overview/introduction and summary. Provide description of SAO and role.
Responsibilities: major duties list.
Requirements: maybe basic requirements (one year specialized experience OR education). Could be under Requirements.
Qualifications: maybe the KSAs? But we already have Skills section for KSAs. Actually the instructions: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content accordingly.
We need to decide what goes where.
- About the role: overview of SAO and the Recruitment Administrator position (summary).
- Responsibilities: major duties.
- Requirements: basic requirements (experience/education).
- Qualifications: maybe the "Knowledge, Skills, and Abilities required"? But that seems more like Skills. However they separate Qualifications and Skills. Could treat Qualifications as the education/experience requirements, and Skills as the KSAs. But they already have Requirements heading. Hmm.
We could assign:
- Requirements: the basic requirements (one year specialized experience OR education).
- Qualifications: maybe the "Knowledge, Skills, and Abilities required"? But that is more like skills. However they have Skills heading separate. Could put KSAs under Skills, and Qualifications could be something else like "Trust Fund Positions explanation"? Not sure.
Better to follow typical pattern: Requirements = mandatory experience/education; Qualifications = preferred or additional qualifications (like knowledge of EEO, etc). Skills = specific abilities.
But the posting lumps knowledge, skills, and abilities together. We could split: Qualifications could be the "Knowledge, Skills, and Abilities required" (since they are qualifications). Skills could be maybe the specific abilities like "Skill in using applicant tracking systems", "Skill in oral and written communication". However that seems overlapping.
Given the instruction to prefer a few substantive sections over many thin ones, we could combine Qualifications and Skills into one section? But they ask to use those headings if content exists. We could decide to include only sections that have real content: About the role, Responsibilities, Requirements, Benefits, Pay. Possibly also Skills if we have distinct content.
We have KSAs list: Ability to conduct or assist with job analyses and apply rating factors; Knowledge of EEO and OFCCP requirements; Skill in using ATS and sourcing tools; Skill in oral and written communication; Ability to interpret and apply staffing regulations; Ability to analyze position descriptions; Education outside US must be deemed equivalent; Any false statement...; Join us in "Inspiring Generations..."; Resumes should include description...; What To Expect Next...; Relocation expenses not paid; Reasonable accommodation; Equal opportunity.
Many of those are not strictly KSAs but procedural notes. Might be better to put them under About the role or Responsibilities? But they are not duties.
We could create a Skills section for the KSAs (the abilities/knowledge/skill statements). And put the other notes (resume instructions, what to expect next, relocation, accommodation, EEO) maybe under About the role or a separate section like "Additional Information". But we don't have a heading for that. Could fold into About the role as prose.
Thus:
- About the role: overview of SAO, role summary, plus notes about resume instructions, what to expect next, relocation, accommodation, EEO.
- Responsibilities: major duties list.
- Requirements: basic requirements (experience/education).
- Skills: KSAs list (knowledge, skills, abilities).
- Benefits: trust fund benefits.
- Pay: compensation range.
We'll omit Schedule.
Now need to format:
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate. Preserve all substantive info.
We need to parse the posting.
Key info:
- Department: Smithsonian Astrophysical Observatory
- Location: Cambridge, MA
- Compensation: $69,905 - $90,882 / year
- Opening date: Sep 23, 2026
- Closing date: Sep 28, 2026
- Series/Grade: 0201/9
- Type: Trust Indefinite (Non-Federal)
- Division: Human Resources
- Location: Cambridge, MA (duplicate)
- Area of consideration: open to all eligible candidates. SAO unable to provide sponsorship.
- Explanation of Trust Fund positions.
- Conditions of Employment: background check, probationary period, bank account for direct deposit, open to all candidates eligible to work in US, proof not required to apply, must meet qualifications within 30 days of closing.
- Overview/Introduction: description of SAO, CfA.
- Summary: incumbent serves as Recruitment Administrator in HR Dept. Provides recruitment and placement services, advises managers, ensures compliance.
- Major Duties: long list.
- Qualification Requirements: Basic Requirements: one year of specialized experience equivalent to grade 7 OR Education: Master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education OR LL.B. or J.D., if related.
- Knowledge, Skills, and Abilities required: list.
- Education outside US must be deemed equivalent.
- Any false statement...
- Join us in "Inspiring Generations through Knowledge and Discovery."
- Resumes should include description of paid and non-paid work experience related to this job; starting and ending dates; average hours per week.
- What To Expect Next: review process, referral to hiring manager.
- Relocation expenses not paid.
- Smithsonian provides reasonable accommodation; contact hr@cfa.harvard.edu.
- Determinations case-by-case.
- Learn more: Smithsonian’s Accommodation Procedures.
- SAO is equal opportunity employer. Visit SAO website.
We need to create sections: About the role (overview/introduction + summary?), Responsibilities (major duties), Requirements (basic requirements?), Qualifications (education/experience?), Skills (KSAs), Benefits (trust fund benefits), Pay (compensation), Schedule (maybe not present). The posting does not mention schedule (like full-time, part-time). It mentions Trust Indefinite (Non-Federal) but not schedule. So we should not create Schedule section unless there is real specific content. No schedule info, so omit.
Pay: we have compensation range. So include Pay section.
Benefits: trust fund benefits described: Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Flexible Spending Account (Health & Dependent Care). Also mention that trust employees have own benefit program. So include Benefits.
About the role: could combine overview/introduction and summary. Provide description of SAO and role.
Responsibilities: major duties list.
Requirements: maybe basic requirements (one year specialized experience OR education). Could be under Requirements.
Qualifications: maybe the KSAs? But we already have Skills section for KSAs. Actually the instructions: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to map content accordingly.
We need to decide what goes where.
- About the role: overview of SAO and the Recruitment Administrator position (summary).
- Responsibilities: major duties.
- Requirements: basic requirements (experience/education).
- Qualifications: maybe the "Knowledge, Skills, and Abilities required"? But that seems more like Skills. However they separate Qualifications and Skills. Could treat Qualifications as the education/experience requirements, and Skills as the KSAs. But they already have Requirements heading. Hmm.
We could assign:
- Requirements: the basic requirements (one year specialized experience OR education).
- Qualifications: maybe the "Knowledge, Skills, and Abilities required"? But that is more like skills. However they have Skills heading separate. Could put KSAs under Skills, and Qualifications could be something else like "Trust Fund Positions explanation"? Not sure.
Better to follow typical pattern: Requirements = mandatory experience/education; Qualifications = preferred or additional qualifications (like knowledge of EEO, etc). Skills = specific abilities.
But the posting lumps knowledge, skills, and abilities together. We could split: Qualifications could be the "Knowledge, Skills, and Abilities required" (since they are qualifications). Skills could be maybe the specific abilities like "Skill in using applicant tracking systems", "Skill in oral and written communication". However that seems overlapping.
Given the instruction to prefer a few substantive sections over many thin ones, we could combine Qualifications and Skills into one section? But they ask to use those headings if content exists. We could decide to include only sections that have real content: About the role, Responsibilities, Requirements, Benefits, Pay. Possibly also Skills if we have distinct content.
We have KSAs list: Ability to conduct or assist with job analyses and apply rating factors; Knowledge of EEO and OFCCP requirements; Skill in using ATS and sourcing tools; Skill in oral and written communication; Ability to interpret and apply staffing regulations; Ability to analyze position descriptions; Education outside US must be deemed equivalent; Any false statement...; Join us in "Inspiring Generations..."; Resumes should include description...; What To Expect Next...; Relocation expenses not paid; Reasonable accommodation; Equal opportunity.
Many of those are not strictly KSAs but procedural notes. Might be better to put them under About the role or Responsibilities? But they are not duties.
We could create a Skills section for the KSAs (the abilities/knowledge/skill statements). And put the other notes (resume instructions, what to expect next, relocation, accommodation, EEO) maybe under About the role or a separate section like "Additional Information". But we don't have a heading for that. Could fold into About the role as prose.
Thus:
- About the role: overview of SAO, role summary, plus notes about resume instructions, what to expect next, relocation, accommodation, EEO.
- Responsibilities: major duties list.
- Requirements: basic requirements (experience/education).
- Skills: KSAs list (knowledge, skills, abilities).
- Benefits: trust fund benefits.
- Pay: compensation range.
We'll omit Schedule.
Now need to format: About the role
then
...
possibly with- for lists.
We must not repeat job title as heading. No job ID.
We must preserve all substantive information. Must not invent or summarize away detail. Must not include boilerplate like cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. However we need to keep some application instructions? The instruction says remove application instructions. So we should remove lines like "Resumes should include a description of your paid and non-paid work experience..." and "What To Expect Next:" etc. Those are application instructions. Also "Relocation expenses are not paid." is maybe not application instruction but could be considered part of conditions. Might keep? It's not boilerplate but it's a condition. The instruction says remove application instructions. So we should remove the "What To Expect Next:" and resume instructions. Also remove "Relocation expenses are not paid."? That's not exactly application instruction but it's a condition of employment; maybe keep as part of About the role? It's not boilerplate. However it's a condition similar to "Conditions of Employment". Might be okay to keep.
We also need to remove duplicated lines (like location appears twice). Keep one.
We need to remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. The posting includes "The Smithsonian Astrophysical Observatory is an equal opportunity employer." That's EEO boilerplate; should remove. Also "Please visit the SAO website at http://www.cfa.harvard.edu" maybe not boilerplate but could be considered navigation? Might remove as it's just a link. Probably remove.
Also "Join us in "Inspiring Generations through Knowledge and Discovery."" is a tagline; maybe keep as part of About the role? It's not boilerplate but it's a motivational statement. Could keep.
We need to preserve all substantive information: that includes description of SAO, CfA, trust fund explanation, conditions of employment (background check, probationary period, bank account, eligibility to work in US, proof not required, must meet qualifications within 30 days). Also the overview/introduction, summary, major duties, qualification requirements, KSAs, benefits, pay.
We must not include the opening/closing dates? Those are metadata; could be considered minor metadata and could be folded into a short
or dropped. The instruction: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it." Opening/closing dates are minor metadata; we could include them in a short paragraph under About the role or maybe drop. I'd include a short paragraph with the opening and closing dates and maybe series/grade, type, division. But we need to avoid too many thin sections. Could include a short
after About the role that lists key info: Location, Compensation, Opening/Closing dates, Series/Grade, Position type, Division. That's acceptable. Thus structure:
About the role
Location: Cambridge, MA. Compensation: $69,905 - $90,882 per year. Opening date: September 23, 2026. Closing date: September 28, 2026. Series/Grade: 0201/9. Position type: Trust Indefinite (Non-Federal). Division: Human Resources.
[Overview of SAO and CfA]
[Summary of role as Recruitment Administrator]
[Trust Fund explanation? Could be part of Benefits? Actually trust fund explanation is about employment type; could be included in About the role or Benefits. Might include in About the role as a brief note.]
[Conditions of employment: background check, probationary period, bank account, eligibility to work in US, proof not required to apply, must meet qualifications within 30 days of closing.]
[Tagline: Join us in "Inspiring Generations through Knowledge and Discovery."]
Then Responsibilities:Responsibilities
- ... each duty as li
Requirements
One year of specialized experience equivalent in difficulty and complexity at least at the grade 7 level. OR Education: Master’s or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree OR LL.B. or J.D., if related.
Skills:Skills
- Ability to conduct or assist with job analyses and apply rating factors to assess applicant qualifications.
- Knowledge of EEO and OFCCP requirements related to recruitment and outreach.
- Skill in using applicant tracking systems (ATS) and sourcing tools; experience with USA Staffing is desirable.
- Skill in oral and written communication to prepare vacancy announcements, correspondence, and reports.
- Ability to interpret and apply staffing regulations, hiring authorities, and standard HR procedures to recruitment and placement actions.
- Ability to analyze position descriptions and assist in determining appropriate qualification and rating